BOARD OF DIRECTORS MEETING OF MAY 1, 2013

HARRIS POND LAKE ASSOCIATION

BOARD OF DIRECTORS MEETING

MAY 1, 2013

DRAFT

President, Kent Pfeifer, called the meeting to order at 7:00 pm in the Firehouse Community Room in Harrisville.  Kent welcomed all present and commented that he was glad to see all Board of Directors present.

Board of Directors present:

President – Kent Pfeifer

Vice-President – Terry Coppens

Treasurer – Bill Sawicki

Secretary – Sue Tutaj

At-Large Board Member – Joe Helmin

At-Large Board Member – Tim Frank

Town of Harris Representative – Phyllis Ingram

Sportsmen’s Club Representative – Mike Mittelstedt

Quorum Set.

REVIEW AND APPROVE PRINTED AND POSTED MINUTES FROM APRIL 13, 2013, BOARD MEETING.

It was motioned by Bill Sawicki and seconded by Terry Coppens, “to approve the printed and posted minutes from the April 13, 2013, Board of Directors meeting.”  Motion carried.

TREASURER’S REPORT:  REPORT ON LATEST FINANCIAL AND MEMBERSHIP RENEWAL ACTIVITY THROUGH APRIL, 2013.

Bill Sawicki, Treasurer, stated that as of April 30, 2013, we are 32 members strong.

It was then motioned by Phyllis Ingram and seconded by Sue Tutaj, “to approve the April, 2013, financial report as follows:

Starting Balance as of April 1, 2013, of $13,306.62; Income of $564.50 (ticket sales; renewed memberships for 2013 & 2014; bake sale); Expenses of $2,045.00 (Ck #1292 for Badger Laboratories, Inc.); leaving an ending balance as of April 30, 2013, of $11,826.12.”  Motion carried.

PRESIDENT’S REPORT:  REPORT ON HARRISVILLE TOWN BOARD MEETING AS FAR AS NOTIFYING THE HARRIS POND LAKE ASSOCIATION ON FLOOD GATE OPERATION.  REMINDER OF MARQUETTE COUNTY LAKES ASSOCIATION MEETING OF MAY 9, 2013, AT 6:30 PM.

Kent stated that he attended the Annual Town Board meeting of Tuesday, April 16, 2013, and questioned the board about notifying the Harris Pond Lake Association if or when the flood gates need to be open.  Kent stated that he was told that the flood gate will not open again.  Kent also stated that the Town Board said that Phyllis Ingram, Town Clerk, would know anytime if the flood gate was open.  It was also stated that the DNR inspects the dam. 

Kent stated that the Marquette County Lakes Association will have their Spring meeting at the Service Center in Montello on Thursday, May 9, 2013, beginning at 6:30 PM.   There will be a special guest speaker at this meeting.  Please plan to attend.

VICE-PRESIDENT’S REPORT

Terry Coppens, Vice-President, stated that he has been watching and recording the lake levels.  He noted that with the flood gate closed, the water levels have been stabilizing.  The levels for the last month have been 2’.6 at the highest and 2’.12 at the lowest. 

NEW BUSINESS

FUND-RAISING COMMITTEE:  JOE HELMIN WILL REPORT ON THE FINAL PLANS FOR THE MAY BAKE/AND FLOWER SALE

Toni Sawicki, Bake Sale Chair, stated that she has posters about the Bake/Flower Sale in businesses in Montello, Westfield and Portage, as well as a blurb in the Marquette Tribune in the social article written by Rhonda Goldsmith.  Toni also stated that she has been in contact with those willing to bake and/or help.

Joe stated that he has two (2) trailers for flower pick-up on Friday, May 3, 2013.  Set-up time for Saturday, May 4, 2013, will be around 6 AM.  It was the general consensus to have separate cash boxes for the bake sale; flowers; and hot dog stand.  Joe stated that he will bring a grill for the hot dog stand.  All food, condiments, drinks have been bought.  The only item left to get is five (5) bags of ice.  The bake sale will be held in the Town Hall; flowers will be near the Town Hall; our HPLA items will be on a table on porch at the Town Hall; and the hot dog stand nearby.  Bill stated that he will have a poster stating the food item prices and Phyllis stated that she will make a chart stating the flower prices.  Jermitt Krage will have birdhouses for sale.  Joe will also have our two (2) banners displayed.

LAKE PLANNING STEERING COMMITTEE:  JOE HELMIN, WILL REPORT ON SEDIMENT STUDY RESULTS FROM BADGER LABS.

Joe stated that he received the report from Badger Laboratories that did the sediment study on our lake.  They collected sediment from three (3) sites and the report states that there are no pesticides or PCB’s found.  We have a very healthy pond.  Great news!  Joe also stated that Ted Johnson from the DNR was interested in our report and would like to discuss it with us.

JOE HELMIN WILL TALK ABOUT LATEST INFORMATION ON FISH STOCKING EFFORTS.

Joe stated that if we are to stock the lake, we need to order now for Fall stocking.  It was stated that at the last meeting, this item was voted upon to wait until this Summer in regards to present fish population, water levels, oxygen levels and the pond condition as well as mission statement needing to be addressed. 

It was addressed that the Lawrence Lake was willing to help out moneywise with this effort.  Lawrence Lake has their Annual Meeting on Saturday, May 18, 2013, and it was the general consensus that Joe would go to find out if they would be willing to help us out next year and what dollar amount. 

Mike Mittelstedt would also ask the Sportsmen’s Club if they would be willing to help by donating money towards stocking the lake next fall.

Joe stated that if we find out from these two organizations now, then by next spring we would know exactly what monies we would have for stocking our lake.  The fish we would like to stock in the lake would be, perch; crappies; and fat-head minnows.

Before we do order any fish, we need to have our mission statement revised to reflect our continuing efforts to improve Harris Pond using the latest most cost effective technology, while still working toward the preservation of the future tranquility and habituate for fish and wildlife in the area.  This would need to be voted upon at our Annual Meeting in July and if approved, then we could proceed with our fish stocking efforts.

DISCUSS THOUGHTS ON POSSIBLE BY-LAWS OR MISSION STATEMENT CHANGES

Kent stated that at the Annual Meeting on Saturday, July 13, 2013, that if there are any changes we would like to have to our by-laws or to the mission statement, they need to be in soon.  Kent then read the mission statement and the revisions he proposed.  The proposed revision will be on the blog-site and Kent will send it to the members that do not have an e-mail account. 

PLAN FOR FLOAT IN JULY 4^TH PARADE, CANDY, ETC.

Kent stated that he will have access to a 18’ boat with trailer to be used in the 4^th of July parade.  He also stated that four (4) people would be able to be in the boat and two (2) in the pick-up truck and two (2) in the back of the truck.  It was then motioned by Phyllis Ingram and seconded by Joe Helmin, “to have a float in the 4^th of July parade and spend $100.00 for candy for the parade.”  There were 7 yes, 1 no - - - Motion carried.

Joe stated that he will purchase the candy for the parade.

TALK ABOUT THE TREASURER POSITION WITH THE RETIREMENT OF BILL SAWICKI

Kent stated that Bill Sawicki, our Treasurer and valued board member will be retiring and we will need to find someone that would be willing to take the Treasurer position.  Bill stated that he would be willing to cover being Treasurer until the end of the 2013 calendar year.  We all thanked Bill for a job very well done!

ANY OTHER ITEMS NOT PREVIOUSLY DISCUSSED

Kent stated that he received a letter from the Marquette County Fair Board asking for donations.  It was the general consensus that it does not meet our mission.

Kent stated that the positions to be voted on at the Annual Meeting are:  Vice-President and Treasurer.

DATE FOR NEXT MEETING

Because of board members availability, the next Board of Directors meeting will be held on Wednesday, June 12, 2013, at 7 PM

ADJOURN

It was then motioned by Joe Helmin and seconded by Terry Coppens, “to adjourn.”  Motion carried.

Meeting adjourned at 8:00 PM

Respectfully submitted,

Sue Tutaj, Secretary

  

Agenda for May 1, 2013

HARRIS POND LAKE ASSOCIATION                                              BOARD OF DIRECTORS MEETING AGENDA                                                                      May 1, 2013                                               7:00  PM, In the Firehouse Community Room                                                 (All members and interested persons invited.) Call to order Welcome all members and guests.  Review and approve printed and posted minutes from April 13, 2013,  Board Meeting. Treasurers report: Report on latest financial and membership renewal activity through April, 2013.    Presidents Report: Report on Harrisville Town Board Meeting as far as notifying the Harris Pond Lake Association on flood gate operation. Reminder of  Marquette County Lakes Association May 9, 2013, @ 6:30 PM. meeting.     Vice President Report:    New Business Fund Raising Committee:   Joe Helmin, Will report on the final plans for  the  May bake and flower sale. Lake Planning Steering Committee: Joe Helmin:  Will report on sediment study results from Badger Labs. Joe Helmin Will talk about latest information on fish stocking efforts. Discuss thoughts on possible By-Laws and or Mission Statement changes.  Plan for float in July 4 parade, candy etc. Talk about the treasurer position with the retirement of Bill Sawicki At the Harrisville Town Board meeting it was mentioned that the July 4, fireworks display may not be the same as last year. The reason is the vast increase in insurance for that type event. One of our members mentioned that we should look at possibly putting money toward that event.    Any other items not previously addressed Plan date for next Board Meeting Motion To Adjourn

April 13, 2013, Meeting

HARRIS POND LAKE ASSOCIATION

BOARD OF DIRECTORS MEETING

APRIL 13, 2013

DRAFT

President, Kent Pfeifer, called the meeting to order at 1:30 pm in the Firehouse Community Room in Harrisville.  He welcomed all present and commented on the nice turnout.

Board of Directors present:

President – Kent Pfeifer

Vice-President – Terry Coppens  

Secretary – Sue Tutaj (Absent)

Treasurer – Bill Sawicki

At-Large Board Member – Joe Helmin

At-Large Board Member – Tim Frank (Absent)

Town of Harris Representative – Phyllis Ingram

Sportsmen’s Club Representative – Mike Mittelstedt (Absent)

Quorum Set.

REVIEW AND APPROVE PRINTED AND POSTED MINUTES FROM MARCH 9, 2013, BOARD OF DIRECTORS MEETING

It was motioned by Joe Helmin and seconded by Bill Sawicki, “to approve the posted and printed minutes from the March 9, 2013, Board of Directors Meeting.”  Motion carried.

TREASURER’S REPORT:  REPORT ON LATEST FINANCIAL AND MEMBERSHIP RENEWAL ACTIVITY THROUGH MARCH 2013.

Bill Sawicki, reported as of April 13, 2013, there are 31 members then read the financial report.  It was then motioned by Joe Helmin and seconded by Terry Coppens , “to approve the March 2013, financial report as follows: Starting balance as of March 1, 2013, $13,281.62; Income of $25.00 (1) renewed membership, so ending balance as of March 31, 2013, of $13,306.62.”  Motion carried.

PRESIDENT’S REPORT:  Kent Pfeifer Reported the Marquette County Lakes Association will have their May Meeting @ the Marquette County Service Center.  Public is welcome and pizza will be served. The meeting will be held on Thursday, May 9, 2013, @ 6:30 PM. Kent reported he will attend that meeting.

VICE-PRESIDENTS REPORT:  Terry Coppens reported on his feelings and understanding about planting fish in Harris Pond. He elaborated with details on past agreements with respect to water levels both with hydro electric power and water passage through the flood gate operation. He is looking for some type of understanding between the Harrisville Town Board and Harris Pond Lake Association to make sure the flood gate will not be opened without a good reason.

Phyllis Ingram, Town Board Representative said, because the 6 x 6 boards are now off the top of the dam,  the flood gate should not be opened unless there is major flooding in the area. Kent Pfeifer then asked if it would be proper to ask the Harrisville Town Board to notify us if the flood gate needed to be open for that reason. Phyllis said the Harrisville Town Board is meeting on Tuesday April 16, 2013, and that question could be asked at that meeting. Kent said he will be there to ask the question.             

NEW BUSINESS

FUND-RAISING COMMITTEE:  REPORT ON APRIL 2 BAKE SALE 

Toni Sawicki said the bake sale was a great success. She wanted to thank her husband Bill, Mary Blum, Carol Weiss, Bernie Morgan, Phyllis Ingram, Sue Tutaj, Bette & Paul Garvey and Dorothy Streich for their help and participation. Both Joe Helmin and Kent Pfeifer said they have talked to Harrisville fireman since the sale and all thanked the lake association for the extra  bakery that was given to them for their meeting.   

Bill Sawicki reported the 2013 Money Drawing Raffle Tickets are moving slowly and anybody interested in helping to sell them should contact him. He has an inventory that can be placed into anyone’s hands immediately.     

JOE HELMIN REPORTED  ON WHERE WE ARE WITH THE MAY BAKE AND FLOWER SALE.

Joe Helmin stated that the Flower/Bake sale is on for Saturday, May 4, 2013. He said we have two trailers that Tim Frank secured and Jay Ingram will help modify them so we can get more flowers in them. What Joe is looking for is a person with a pickup truck to pull the trailers from Montello to the park in the Friday before the sale. Ron Weiss said he and his truck would be available. The sale will go from 8:00 AM to 2:00 PM on May 4.  

Joe also asked if will need a budget for food and beverage to be sold at the sale. Terry Coppens made a motion to set aside $100.00 dollars for that and Bill Sawicki seconded the motion.  Motion Carried.

Joe also asked if we should advertise in the Marquette County News and or other area news media. After discussion, Terry Coppens motioned to advertise with signs and posters along the road rather then the media. Joe Helmin seconded the motion. Motion Carried

LAKE PLANNING STEERING COMMITTEE:  JOE HELMIN REPORTED ON THE RESULTS OF THE BADGER LADRATORY SEDIMENT STUDY.   

Joe Helmin received the results of the sediment analysis from Badger Laboratories. They reported that the initial review did not show any areas of major concern.  “ There were a couple hits on select metals, but nothing that initially jumped off the page”.  All samples were clear of Pesticides/PCBS.  Badger Laboratories will compare results to DNR sediment disposal limits just to give us an idea of where the sediment stands. They will draft a letter discussing the results and also send us a copy of the lab results and a map of sample locations early next week. 

TALK ABOUT INFORMATION RECEIVED AS FAR AS STOCKING FISH IN HARRIS POND.

Kent Pfeifer reported on an E mail he received from member Jermitt Krage. Jermitt stated he is not sure if purchasing fish is or was intended to be one of the missions of our Lake Association. He said the Sportman’s Club has been established for a long period of time and has a good understanding of the needs of wildlife as it relates to the Pond. He didn’t know if they have ever purchased fish, but in the past, they did stock baby ducks.  If the pond should be stocked with fish, perhaps the Sportman’s club would endorse and financially support that operation.  

Joe Helmin reported on the latest information he received on stocking of fish. He said for the best results fish should be stocked in fall to give them a better period of time to adapt to the new environment. He also stated if we intend to stock fish, we must place an order so the fish will be available when needed. Joe also found out the best fish to stock are Croppies, Perch and Fat Head Minnows and that other lakes do that regularly. He said we are invited to a Lawrence Lake District Meeting so we could find out more about the process.

Phyllis Ingram reported that the DNR said if the fish population in a body of water is healthy, the stocking of fish is not necessarily a thing to do. 

Because of items like our mission that need to be addressed, and the information that needs to be further verified, Phyllis Ingram motioned to not do anything until we have a good assessment of this summer regarding to present fish population, water level, oxygen level, and pond condition. Terry Coppens seconded the motion. The vote was split equally between the present board members, so Kent Pfeifer as president has to break the tie. Kent voted to agree with Phyllis’s motion because of the items needing to be addressed.  Motion Carried         

ANY OTHER ITEMS NOT PREVIOUSLY ADDRESSED.

Joe reminded us that if any changes are needed to our mission statement or by-laws we should have them ready to talk about at our next meeting. That was a good point because we must have them in print and circulated by our annual meeting to vote on them.

Kent mentioned that an E mail was received from Ron & Georgia Wuteska stating they want to become a member of our association.

   

PLAN DATE FOR NEXT BOARD MEETING

Because of board member availability the next Board of Directors meeting will be Wednesday May 1, 2013 at 7:00 PM.

MOTION TO ADJOURN

It was then motioned by Joe Helmin and seconded by, Terry Coppens “to adjourn”.

Motion carried.

Meeting adjourned at 2:45 pm

Respectfully submitted,

Chris Pfeifer, Acting Secretary

    

April 13, 2013, Meeting

HARRIS POND LAKE ASSOCIATION                                              BOARD OF DIRECTORS MEETING AGENDA                                                                      April 13, 2013                                               1:30 PM, In the Firehouse Community Room                                                 (All members and interested persons invited.) Call to order Welcome all members and guests.  Review and approve printed and posted minutes from March 9,2013 Board Meeting. Treasurers report: Report on latest financial and membership renewal activity through March 9, 2013.    Presidents Report: Marquette County Lakes Association will have their May Meeting.  Public is welcome and pizza will be served. The meeting will be held on May 9, 2013 @ 6:30 PM.   Vice President Report:  Terry would like to define what the actual lake level may be.  We can use the 2010 model to get some kind of idea what it may be when all gates and plants are closed. New Business Fund Raising Committee: Toni Sawicki will report on April 2, 2013 Bake Sale, Bill Sawicki will report on Raffle Ticket Sales.   Joe Helmin, will report on where we are with the May bake and flower sale. Lake Planning Steering Committee: Joe Helmin:  Will report on sediment study sampling. Joe Helmin will talk about fish stocking and his conversation with the people from the Lawrence Lake Association. They have a practice of working with other area lake associations and even help financially with fish stocking efforts.  We will consider and possibly vote on if we want to participate with them in that effort on Harris Pond.   Any other items not previously addressed Plan date for next Board Meeting Motion To Adjourn

March 9, 2013 Meeting

HARRIS POND LAKE ASSOCIATION

BOARD OF DIRECTORS MEETING

MARCH 9, 2013

DRAFT

President, Kent Pfeifer, called the meeting to order at 1:30 pm in the Firehouse Community Room in Harrisville.  He welcomed all present and commented on the nice turnout.

Board of Directors present:

President – Kent Pfeifer

Vice-President – Terry Coppens (Absent)

Treasurer – Bill Sawicki (Absent)

Secretary – Sue Tutaj

At-Large Board Member – Joe Helmin

At-Large Board Member – Tim Frank (Absent)

Town of Harris Representative – Phyllis Ingram

Sportsmen’s Club Representative – Mike Mittelstedt

Quorum Set.

REVIEW AND APPROVE PRINTED AND POSTED MINUTES FROM FEBRUARY 9, 2013, BOARD OF DIRECTORS MEETING

It was motioned by Joe Helmin and seconded by Phyllis Ingram, “to approve the posted and printed minutes from the February 9, 2013, Board of Directors Meeting.”  Motion carried.

TREASURER’S REPORT:  REPORT ON LATEST FINANCIAL AND MEMBERSHIP RENEWAL ACTIVITY THROUGH FEBRUARY 2013.

Bill Sawicki, Treasurer, was unable to attend this meeting.  Kent stated that as of March 4, 2013, there are 24 members.  Kent read the financial report.  It was then motioned by Sue Tutaj and seconded by Joe Helmin, “to approve the February, 2013, financial report as follows:

Starting balance as of February 1, 2013, of $12,971,67; Income of $360.00 (four (4) renewed memberships; raffle ticket sales); Expenses of $50.35 (Ck. #2191 Lora Nystrom (Halloween float decorations); leaving an ending balance as of February 28, 2013, of $13,281.62.”  Motion carried.

PRESIDENT’S REPORT:  BECAUSE OF THE INCREASE IN THE BADGER LABORATORY SEDIMENT STUDY, PHYLLIS INGRAM AND KENT PFEIFER HAVE BEEN IN CONTACT WITH NANCY TURYK, TED JOHNSON, AND WILL STITES, TO TRY TO FIND OUT WHAT INFORMATION, SAMPLES AND AMOUNTS ARE REQUIRED FOR A SEDIMENT REMOVAL PERMIT.  THIS CAN GIVE US A BETTER UNDERSTANDING AS TO WHAT WE ARE LOOKING AT.

Kent stated that the motion that was passed at our last meeting does not include enough money for the PCB and solids to be tested.  This was because of our misreading the quote from Badger Laboratories.  Kent stated he and Phyllis Ingram have been in contact with the DNR, Nancy Turyk (from UW-Stevens Point); Ted Johnson; and Will Stites, to find out if we can do a preliminary sediment study and then use that data for future use for a larger coverage study.  There was no definitive answer.

VICE-PRESIDENTS REPORT:  TERRY COPPENS IS ASKING IF THE FLOOD PLAN IS A LEGAL DOCUMENT AS FAR AS DAM GATE OPERATION AND IF SO, WHO IS RESPONSIBLE FOR FOLLOWING THAT PLAN.  HE WOULD ALSO LIKE BETTER ASSURANCE THAT THE FLOOD GATE WOULD BE KEPT CLOSED PER THAT PLAN.  HE SAID HAVING A STABLE LAKE LEVEL IS VERY IMPORTANT TO ANY TYPE OF ACTION WE WOULD COME UP WITH.

Terry Coppens, Vice-President, was unable to attend this meeting.  It was stated that the boards are off the top and gate is closed.  The gate may be open during a drawdown or a major problem that it would affect people’s homes/land.  It was also stated that there is a document and it is for the safety of people.  The Fire Department is responsible for following that plan.

NEW BUSINESS

FUND-RAISING COMMITTEE:  REPORT ON RAFFLE TICKET SALES

Joe Helmin, Fund-raising Committee Chair reported that thirteen (13) raffle tickets have been sold.  You may contact Bill Sawicki, Treasurer, for raffle tickets.  The drawing will be held during our annual meeting to be held Saturday, July 13, 2013, at the Harrisville Fireman’s Park.

Joe also stated that we will be holding a bake sale to be held during the April 2, 2013, elections.  Toni Sawicki, Chair, for the bake sale, has sent out e-mails for help.  Any and/or all help will be appreciated.

JOE HELMIN WILL REPORT ON WHERE WE ARE WITH THE MAY BAKE AND FLOWER SALE.

Joe stated that the Flower/Bake sale will be held on Saturday, May 4, 2013.  There may be a liability issue if other people are involved with our sale.  We also intend to have hamburgers, hot dogs, soda, for sale too.

LAKE PLANNING STEERING COMMITTEE:  JOE HELMIN – BECAUSE OF CHANGES IN THE COST OF THE BADGER LABORATORY, THREE (3) SAMPLE SEDIMENT STUDY, WE WILL REVISIT THE QUOTE, TALK ABOUT IMPACT ON PROJECT,  AND VOTE ON CHANGED DOLLAR AMOUNTS FOR THE STUDY.

A question was asked about why we need to do a sediment study.

Kent stated that we would like to do a preliminary study to find out if there are any toxins in the water.  If the study finds that there are toxins, then we must figure out how to maintain the lake.  To manage this, we need to have all information available to us.  We could possibly use this data for a larger study.

The sediment study from Badger Laboratories would take samples from three (3) places, the inlet, outlet, and middle of lake.  The prices are:  $405.00 for each sample (3) that would include PCB & metals and $830.00 for Badger Laboratories & Engineering to conduct the sampling.  The total price would then be $2,045.00. 

At our last meeting we voted on the cost to be $1,505.00, of which we mistakenly thought included the study for PCB & metals – of which it did not.

It was then motioned by Phyllis Ingram and seconded by Mike Mittelstedt, “to amend the motion of we spend $1,505.00 for preliminary study including PCB & pesticides testing by three (3) sampling sites, the outlet, the inlet, and middle of lake, to be conducted by Badger Laboratories & Engineering, Inc. TO We spend $2,045.00 for preliminary study including PCB & pesticides testing by three (3) sampling sites, the outlet, inlet, and middle of lake, to be conducted by Badger Laboratories & Engineering, Inc.”  Motion carried.

TALK ABOUT INFORMATION RECEIVED AS FAR AS STOCKING FISH IN HARRIS POND.

Joe stated that he spoke with Dave Bartz, Conservation Manager, and Dave stated that most fish stockings are done best in the Fall.  He recommended the following fish to stock:

Perch --- 3”-5” would be .55/.60 cents each

Perch --- 5”-7” (l-l/2 yrs old) – would be .85 cents each

Crappies – (sold out at this time, should have more by fall) – 3”-5” would be .65 cents each

Fat-head minnows would be a forage base --- $3.25/$3.50 per lb.  Average 800-900 per gallon.

They would not charge for dead fish or shiner minnows.

It was suggested that Joe find out about bluegills and also get another quote from another fish hatchery. 

Joe stated that he would contact Tim Gallon as he stocks Lawrence Lake.

The requirements for stocking fish in Wisconsin are:

A stocking permit application, of which there is no charge for.

When the permit has been approved, then we will receive the original signed permit and a receipt of fish for planting in the mail.  The receipt must be completed for all fish stocked in Wisconsin and then returned to the fisheries biologist listed on the permit and receipt when stocking is completed.

A fish health certificate will then need to be attached to the copy of the stocking permit application.

ANY OTHER ITEMS NOT PREVIOUSLY ADDRESSED.

A member suggested that since the water quality is healthy, perhaps we should look into solar panel powered aerators.

A member asked about having houseplants at the Flower/Bake Sale in May.

Answered:  We will accept donations of houseplants.  Also, last year we had some seedling plants of vegetables and flowering plants donated by members.

PLAN DATE FOR NEXT BOARD MEETING

The next Board of Directors meeting will be Saturday, April 13, 2013.

Sue Tutaj, Secretary, stated that she will be unable to attend the April 13, 2013, and the May 11, 2013, Board of Directors meetings. 

Chris Pfeifer agreed to be Acting Secretary for the next meeting.

MOTION TO ADJOURN

It was then motioned by Phyllis Ingram and seconded by Joe Helmin, “to adjourn”.

Motion carried.

Meeting adjourned at 2:20 pm

Respectfully submitted,

Sue Tutaj, Secretary

    

March 9, 2013 Agenda

HARRIS POND LAKE ASSOCIATION                                              BOARD OF DIRECTORS MEETING AGENDA                                                                      March 9, 2013                                               1:30 PM, In the Firehouse Community Room                                                   (All members and interested persons invited.) Call to order Welcome all members and guests.  Review and approve printed and posted minutes from February 9,2013 Board Meeting. Treasurers report: Report on latest financial and membership renewal activity through February, 2013.    Presidents Report: Because of the increase in the Badger Laboratory sediment study, Phyllis Ingram and myself have been in contact with Nancy Turyk, Ted Johnson and Will Stites, to try to find out what information, samples and amounts, are required for a sediment removal permit. This can give us a better understanding as to what we are looking at.    Vice President Report: Terry is asking if the flood plan is a legal document as far as dam gate operation and if so who is responsible for following that plan.  He would also like better assurance that the flood gate would be kept closed per that plan. He said having a stable lake level is very important to any type action we would come up with.  New Business Fund Raising Committee: Bill Sawicki,  will report on raffle ticket sales Joe Helmin, will report on where we are with the May bake and flower sale. Lake Planning Steering Committee: Joe Helmin:  Because of changes in the cost of the Badger Laboratory three sample sediment study, we will revisit the quote, talk about impact on project, and vote on changed dollar amounts for the study.  Discuss information received as far as stocking fish in Harris Pond    Any other items not previously addressed  Plan date for next Board Meeting Motion to Adjourn

FEBRUARY 9, 2013, MINUTES

HARRIS POND LAKE ASSOCIATION

BOARD OF DIRECTORS MEETING

FEBRUARY 9, 2013

DRAFT

President, Kent Pfeifer, called the meeting to order at 1:30 pm in the Firehouse Community Room in Harrisville.  He welcomed all present and commented on the nice turnout.

Board of Directors present:

President – Kent Pfeifer

Vice-President – Terry Coppens (Absent)

Treasurer – Bill Sawicki

Secretary – Sue Tutaj

At-Large Board Member – Joe Helmin

At-Large Board Member – Tim Frank (Absent)

Town of Harris Representative – Phyllis Ingram

Sportsmen’s Club Representative – Mike Mittelstedt (Absent)

Quorum Set.

REVIEW AND APPROVE PRINTED AND POSTED MINUTES FROM NOVEMBER 10, 2012, BOARD MEETING

It was motioned by Joe Helmin and seconded by Bill Sawicki, “to approve the printed and posted minutes from the November 10, 2012, Board of Directors meeting.”  Motion carried.

TREASURER’S REPORT:  REPORT ON LATEST FINANCIAL ACTIVITY THROUGH JANUARY 2013.

Bill Sawicki, Treasurer, stated that as of February 1, 2013, there are 19 members.

Bill also stated that Phyllis Ingram had sent the renewal membership letters in January.  Phyllis also gave a copy of the 2012 updated Water Street Dam operational plan from the Town board to the Secretary to keep on file.

It was then motioned by Phyllis Ingram and seconded by Sue Tutaj, “to approve the November, 2012; December 2012; and January 2013; financial statements.

The November 2012, statement is as follows:

Starting balance as of November 1, 2012, of $8,249.72; Income of $528.00 (Bake Sale and prize money from Halloween float); Expenses of $95.00 (Ck #8187 –US Post Office and Ck #8188 Town of Harris); leaving an ending balance as of November 30, 2012, of $8,592.72.

The December 2012, statement is as follows:

Starting balance as of December 1, 2012, of $8,592.72; No Income; Expenses of $90.00 (Ck #2189 Dept. of Administration-gaming and Ck #2190 Lone Rock Trophy LLC); leaving an ending balance as of December 31, 2012, of $8,502.72.

The January, 2013, statement is as follows:

Starting balance as of January 1, 2013, of $8,502.72; Income of $4,519.25 (Grant money refund and 17 renewed memberships); Expenses of $50.00 (Ck #2159 for prize money); leaving an ending balance as of January 31, 2013, of $12,971.97.” 

Motion carried.

PRESIDENT’S REPORT:  ALL DNR LAKE PLANNING GRANT MONEY HAS BEEN RECEIVED.

Kent stated that as reflected in the Treasurer’s report, we have received our money back from the DNR lake planning grant of $4,094.25.

VICE-PRESIDENT’S REPORT

Terry Coppens, Vice-President, was unable to attend the meeting as he is in Florida.

NEW BUSINESS

FUND-RAISING COMMITTEE

Joe Helmin, At-Large Board Member and Fund-Raising Chair, stated that the raffle tickets have been printed and are ready to be distributed.  The tickets are khaki color with our logo on them. The front side of the ticket has Harris Pond Lake Association printed on it.  Also, Cash Raffle, $3,000.00 in prizes; drawing Saturday, July 13, 2013, at l:30 pm; Harrisville Fireman’s Park – Harrisville, Wisconsin; Only 300 tickets will be sold at $20.00 each.  The opposite side of the ticket states: First prize (1) of $1,000.00; Second prize (1) of $500.00; third prize (4) of $100.00 each; Fourth prize (22) of $50.00 each; also states, Need not be present to win; Everyone welcome to attend the annual meeting and picnic.  Joe stated that Bill will keep track of tickets and money.

Joe stated that member, Lora Nystrom, had a suggestion for our flower/bake sale, to possibly sell spots of 10 x 10 to crafters/vendors for $10.00 each.  It was then suggested that we try to find out if we may invite hobby/crafter vendors and rent spaces to them during the May flower/bake sale; would this be possible and also is there any liability issues.

Joe stated that our flower/bake sale will be held on Saturday, May 4, 2013, from 8 am to 2 pm with a 7 am set-up time.  It was also suggested that we sell hot dogs, hamburgers, and soda.  Also have a pot of coffee available.    

A member asked whether the $50.00 set aside for the Halloween Parade was used.  Joe will contact Lora about this.

LAKE PLANNING COMMITTEE:  JOE HELMIN WILL PRESENT INFORMATION FROM BADGER LABORATORIES, LOOKING AT THREE (3) PROPOSALS FOR A SEDIMENT STUDY.

THE BOARD:  WILL DISCUSS EACH TO SEE WHAT BEST FITS OUR NEEDS AND ALSO ENTERTAIN QUESTIONS FROM MEMBERS IN ATTENDANCE.  THAT DISCUSSION WILL INCLUDE WHAT INFORMATION IS NEEDED TO SATISFY DNR REQUIREMENTS, THE POSSIBILITY OF DNR GRANT MONEY FOR THIS STUDY, COST OF SEDIMENT REMOVAL, AND IF SEDIMENT REMOVAL IS NOW REALLY AN OPTION WE SHOULD CONSIDER AT THIS TIME.

THE BOARD:  WILL THEN VOTE ON DOLLAR AMOUNTS BASED ON THE DISCUSSION AND INFORMATION.

Joe Helmin stated that he received four (4) proposals with four (4) different dollar amounts.  Proposal 1 is a total of $860.00 ($650.00 for study & $210.00 - 3 sample testing).  Proposal 2 is a total of $10,200.00 ($1,800 for study & $8,400.00 – 21 sample testing).  Proposal 3 is a total of $1,505.00 ($830.00 for study & $675.00 – 3 sample testing).  Proposal 4 is a total of $1,115.00 ($830.00 for study & $285.00 – 3 sample testing). 

Joe stated that the study would find out if there are containments in the sediment.  The test would be for PCB & solids.

It was then motioned by Phyllis Ingram and seconded by Joe Helmin, “we spend $1,505.00 for preliminary study including PCB & pesticides testing by three (3) sampling sites, the outlet, the inlet, and middle of lake, to be conducted by Badger Laboratories & Engineering, Inc.” Motion carried, 3 approve – 1 oppose

ANY OTHER ITEMS NOT PREVIOUSLY ADDRESSED

A member stated that there will be elections held on Tuesday, April 2, 2013, and we should possibly hold a bake sale then.  It was then motioned by Joe Helmin and seconded by Bill Sawicki, “to hold a bake sale on Tuesday, April 2, 2013, election day.”  Motion carried.

Bill Sawicki stated that he would like the lake association spend some money and stock Harris pond with fish.  It was the general consensus that this item should be explored further.  Joe will check with the Lawrence Lake District to find out more information about this.

PLAN DATE FOR NEXT BOARD MEETING

Our next Board of Directors meeting will be held on Saturday, March 9, 2013.

MOTION TO ADJOURN

It was the motioned by Joe Helmin and seconded by Bill Sawicki, “to adjourn.”  Motion carried. 

Meeting adjourned at 2:30 pm

Respectfully submitted,

Sue Tutaj, Secretary