HARRIS POND LAKE ASSOCIATION
BOARD OF DIRECTORS MEETING
MAY 1, 2013
President, Kent Pfeifer, called the meeting to order at 7:00 pm in the Firehouse Community Room in Harrisville. Kent welcomed all present and commented that he was glad to see all Board of Directors present.
Board of Directors present:
President – Kent Pfeifer
Vice-President – Terry Coppens
Treasurer – Bill Sawicki
Secretary – Sue Tutaj
At-Large Board Member – Joe Helmin
At-Large Board Member – Tim Frank
Town of Harris Representative – Phyllis Ingram
Sportsmen’s Club Representative – Mike Mittelstedt
REVIEW AND APPROVE PRINTED AND POSTED MINUTES FROM APRIL 13, 2013, BOARD MEETING.
It was motioned by Bill Sawicki and seconded by Terry Coppens, “to approve the printed and posted minutes from the April 13, 2013, Board of Directors meeting.” Motion carried.
TREASURER’S REPORT: REPORT ON LATEST FINANCIAL AND MEMBERSHIP RENEWAL ACTIVITY THROUGH APRIL, 2013.
Bill Sawicki, Treasurer, stated that as of April 30, 2013, we are 32 members strong.
It was then motioned by Phyllis Ingram and seconded by Sue Tutaj, “to approve the April, 2013, financial report as follows:
Starting Balance as of April 1, 2013, of $13,306.62; Income of $564.50 (ticket sales; renewed memberships for 2013 & 2014; bake sale); Expenses of $2,045.00 (Ck #1292 for Badger Laboratories, Inc.); leaving an ending balance as of April 30, 2013, of $11,826.12.” Motion carried.
PRESIDENT’S REPORT: REPORT ON HARRISVILLE TOWN BOARD MEETING AS FAR AS NOTIFYING THE HARRIS POND LAKE ASSOCIATION ON FLOOD GATE OPERATION. REMINDER OF MARQUETTE COUNTY LAKES ASSOCIATION MEETING OF MAY 9, 2013, AT 6:30 PM.
Kent stated that he attended the Annual Town Board meeting of Tuesday, April 16, 2013, and questioned the board about notifying the Harris Pond Lake Association if or when the flood gates need to be open. Kent stated that he was told that the flood gate will not open again. Kent also stated that the Town Board said that Phyllis Ingram, Town Clerk, would know anytime if the flood gate was open. It was also stated that the DNR inspects the dam.
Kent stated that the Marquette County Lakes Association will have their Spring meeting at the Service Center in Montello on Thursday, May 9, 2013, beginning at 6:30 PM. There will be a special guest speaker at this meeting. Please plan to attend.
Terry Coppens, Vice-President, stated that he has been watching and recording the lake levels. He noted that with the flood gate closed, the water levels have been stabilizing. The levels for the last month have been 2’.6 at the highest and 2’.12 at the lowest.
FUND-RAISING COMMITTEE: JOE HELMIN WILL REPORT ON THE FINAL PLANS FOR THE MAY BAKE/AND FLOWER SALE
Toni Sawicki, Bake Sale Chair, stated that she has posters about the Bake/Flower Sale in businesses in Montello, Westfield and Portage, as well as a blurb in the Marquette Tribune in the social article written by Rhonda Goldsmith. Toni also stated that she has been in contact with those willing to bake and/or help.
Joe stated that he has two (2) trailers for flower pick-up on Friday, May 3, 2013. Set-up time for Saturday, May 4, 2013, will be around 6 AM. It was the general consensus to have separate cash boxes for the bake sale; flowers; and hot dog stand. Joe stated that he will bring a grill for the hot dog stand. All food, condiments, drinks have been bought. The only item left to get is five (5) bags of ice. The bake sale will be held in the Town Hall; flowers will be near the Town Hall; our HPLA items will be on a table on porch at the Town Hall; and the hot dog stand nearby. Bill stated that he will have a poster stating the food item prices and Phyllis stated that she will make a chart stating the flower prices. Jermitt Krage will have birdhouses for sale. Joe will also have our two (2) banners displayed.
LAKE PLANNING STEERING COMMITTEE: JOE HELMIN, WILL REPORT ON SEDIMENT STUDY RESULTS FROM BADGER LABS.
Joe stated that he received the report from Badger Laboratories that did the sediment study on our lake. They collected sediment from three (3) sites and the report states that there are no pesticides or PCB’s found. We have a very healthy pond. Great news! Joe also stated that Ted Johnson from the DNR was interested in our report and would like to discuss it with us.
JOE HELMIN WILL TALK ABOUT LATEST INFORMATION ON FISH STOCKING EFFORTS.
Joe stated that if we are to stock the lake, we need to order now for Fall stocking. It was stated that at the last meeting, this item was voted upon to wait until this Summer in regards to present fish population, water levels, oxygen levels and the pond condition as well as mission statement needing to be addressed.
It was addressed that the Lawrence Lake was willing to help out moneywise with this effort. Lawrence Lake has their Annual Meeting on Saturday, May 18, 2013, and it was the general consensus that Joe would go to find out if they would be willing to help us out next year and what dollar amount.
Mike Mittelstedt would also ask the Sportsmen’s Club if they would be willing to help by donating money towards stocking the lake next fall.
Joe stated that if we find out from these two organizations now, then by next spring we would know exactly what monies we would have for stocking our lake. The fish we would like to stock in the lake would be, perch; crappies; and fat-head minnows.
Before we do order any fish, we need to have our mission statement revised to reflect our continuing efforts to improve Harris Pond using the latest most cost effective technology, while still working toward the preservation of the future tranquility and habituate for fish and wildlife in the area. This would need to be voted upon at our Annual Meeting in July and if approved, then we could proceed with our fish stocking efforts.
DISCUSS THOUGHTS ON POSSIBLE BY-LAWS OR MISSION STATEMENT CHANGES
Kent stated that at the Annual Meeting on Saturday, July 13, 2013, that if there are any changes we would like to have to our by-laws or to the mission statement, they need to be in soon. Kent then read the mission statement and the revisions he proposed. The proposed revision will be on the blog-site and Kent will send it to the members that do not have an e-mail account.
PLAN FOR FLOAT IN JULY 4TH PARADE, CANDY, ETC.
Kent stated that he will have access to a 18’ boat with trailer to be used in the 4th of July parade. He also stated that four (4) people would be able to be in the boat and two (2) in the pick-up truck and two (2) in the back of the truck. It was then motioned by Phyllis Ingram and seconded by Joe Helmin, “to have a float in the 4th of July parade and spend $100.00 for candy for the parade.” There were 7 yes, 1 no - - - Motion carried.
Joe stated that he will purchase the candy for the parade.
TALK ABOUT THE TREASURER POSITION WITH THE RETIREMENT OF BILL SAWICKI
Kent stated that Bill Sawicki, our Treasurer and valued board member will be retiring and we will need to find someone that would be willing to take the Treasurer position. Bill stated that he would be willing to cover being Treasurer until the end of the 2013 calendar year. We all thanked Bill for a job very well done!
ANY OTHER ITEMS NOT PREVIOUSLY DISCUSSED
Kent stated that he received a letter from the Marquette County Fair Board asking for donations. It was the general consensus that it does not meet our mission.
Kent stated that the positions to be voted on at the Annual Meeting are: Vice-President and Treasurer.
DATE FOR NEXT MEETING
Because of board members availability, the next Board of Directors meeting will be held on Wednesday, June 12, 2013, at 7 PM
It was then motioned by Joe Helmin and seconded by Terry Coppens, “to adjourn.” Motion carried.
Meeting adjourned at 8:00 PM
Sue Tutaj, Secretary