Monday, July 27, 2015

ANNUAL MEMBERSHIP MEETING OF JULY 18, 2015

HARRIS POND LAKE ASSOCIATION
ANNUAL MEMBERSHIP MEETING
July 18, 2015
DRAFT
President, Kent Pfeifer, called the Annual Membership Meeting to order at 1:50 pm in the Firehouse Community Room.  Kent commented on the great turn-out.
Our raffle drawing was held at 1:30 pm with Joe Helmin turning the drum and Krista Kamke drew the winning raffle tickets.  The raffle ticket winners are listed following these minutes.
BOARD OF DIRECTORS PRESENT:
President- Kent Pfeifer
Vice-President- Joe Helmin
Treasurer-Randy Tutaj (interim)
Secretary-Sue Tutaj
At-Large Board Member-Tim Frank (Absent)
At-Large Board Member-(Vacant)
Town of Harris Representative-Phyllis Ingram
Sportsmen’s Club Representative- Mike Mittelstedt
Members present:  Karen Beck; Mary Blum; Frank Buress; William Jansen; Jermitt Krage; Chris Pfeifer; Bill Sawicki; Toni Sawicki.
Quorum Set.
KRIS KAMKE THE AIS COORDINATOR FOR GREEN LAKE AND MARQUETTE COUNTY INTRODUCED
Kent Pfeifer, President, then introduced Kris Kamke, the AIS Coordinator for Green Lake and Marquette County.  Krista stated her goal is to help protect and preserve the lakes in Green Lake and Marquette Counties.  Her main concerns are the Purple Loosestrife and curly-leaf pond-weed which is an invasive species.  Curley-leaf pond-weed is found in water only, not on the shoreline. Krista was very informative and we thanked her for attending.
OLD BUSINESS
REVIEW AND APPROVE THE PRINTED AND POSTED MINUTES FROM THE ANNUAL MEMBERSHIP MEETING OF JULY 12, 2014
It was motioned by Joe Helmin and seconded by Jermitt Krage, “to approve the printed and posted minutes from the Annual Membership Meeting of July 12, 2014”.  Motion carried.
TREASURER’S REPORT:  REPORT ON LATEST FINANCIAL ACTIVITY AND THE 2015 MEMBERSHIP ACTIVITY
Randy Tutaj, Treasurer Interim, stated that as of today, July 18, 2015, we are 28 members strong. 
It was then motioned by Phyllis Ingram and seconded by Joe Helmin, “to approve the June, 2015, Treasurer’s report as follows:  Starting Balance as of June 1, 2015, of $17,163.14; Income of $1,540.00; Expenses of $855.00; Ending Balance as of June 30, 2015, of $17,848.14”. Motion carried.

PRESIDENT’S REPORT/VICE-PRESIDENT REPORT
REFLECT ON LAKE ASSOCIATION ACTIVITY FOR THE LAST YEAR.  BOAT LANDING, INFORMATION BOARD SIGN, FIREWORKS
Joe Helmin, Vice-President, stated the Harris Pond Lake Association is in its eighth (8th) year of existence. 
Joe stated we’ve had successful fund-raising efforts from our bake sales; the flower/bake/brat sale; and our raffle ticket sales.  Thank you to all who have participated in the activities, it is very much appreciated. 
Joe also stated there was a fish study done on Harris Pond and the fish population is healthy and abundant.  A 38” Northern Pike and a 9-1/2” Bluegill were among the fish netted during the study.
Concerning the boat landing, Joe stated it was put in in last summer, and turned out well.  An article and picture were in the Marquette County Tribune.
The information board was installed in April.  Joe stated Brakebush had laser cut the signage above the board.  Joe thanked those who helped install the board.  The Plexiglas door was just attached recently.  Joe also suggested an American flag be painted on the side facing the lake.  It was then motioned by Frank Buress and seconded by Phyllis Ingram, “to approve $300.00 for Steve Tutaj to paint an American flag on the lake side of the information board”.  Motion carried.
Joe stated the following are some ideas for future fund-raising events:  a golf tournament at Thal Acres; a car wash; a silent auction; a “Hooked on Harris Pond” fun run; or a bowling tournament.

Kent stated because of our growing finances and no defined future 2015 projects, the Board of Directors voted to use the proceeds from one of our fund-raising events to help support the Sportsmen’s Club July 4th fireworks display.  We used that venue because we did not want to use existing Lake Association funds, and to stay true to our mission.  With the help of many of our members we were able to present a check for $830.00 to be used for July 4th fireworks grand finale.  The reason for this effort was to provide enjoyment to our community and to make sure the Harrisville fireworks display remains the best in the area.
Kent stated two (2) of our Board of Directors, Bill and Toni Sawicki, have decided to resign as Lake Association Board Members.  They have been members since the beginning; served on the Board of Directors; have been active in all events.  I personally looked at them as good friends.  I would like to thank them for all they did and wish them all the success in the future.  All present applauded Bill and Toni for their service.
NEW BUSINESS
BY-LAW CHANGES
There are two (2) By-law changes to vote upon. 
The way it reads:
ANNUAL MEETING:  The Annual Meeting of the Association shall be held in the vicinity of Harris Pond during the week of the Fourth of July.  The Board of Directors shall arrange the time and place unless specified by the previous Annual Meeting.  The agenda of the Annual Meeting shall include elections, discussion of projects, and adoption of a budget, member concerns, and an educational program.
PROPOSED CHANGE:
ANNUAL MEETING:  The Annual Meeting of the Association shall be held in the vicinity of Harris Pond during the month of July.  The Board of Directors shall arrange the time and place unless specified by the previous Annual Meeting.  The agenda of the Annual Meeting shall include elections, discussions of projects, and adoption of a budget, member concerns, and an educational program.
It was motioned by Jermitt Krage and seconded by Randy Tutaj, “to approve the proposed By-law change of the Annual Meeting to the month of July”.  Motioned carried.
A proposed By-law change:
The Vice-President shall serve as an alternate signature for the Harris Pond Lake Association checks in the event that one (1) of the two (2) primary signers is not available.
It was then motioned by Frank Buress and seconded by Randy Tutaj, “to approve the Vice-President as an alternate signature for the Harris Pond Lake Association checks in the event that one (1) of the two (2) primary signers is not available”. Motion carried.
ASK FOR NOMINATIONS AND VOTE FOR BOARD MEMBERS WHO’S TERMS ARE COMPLETED.  VICE-PRESIDENT, TREASURER, AND GO BACK TO ONE (1) BOARD MEMBER AT-LARGE AS STATED IN OUR BY-LAWS
 It was motioned by Kent Pfeifer and seconded by Sue Tutaj, “to approve that Joe Helmin continue as Vice-President”. Motion carried with one (1) opposed.
It was motioned by Joe Helmin and seconded by Phyllis Ingram, “to nominate and approve Randy Tutaj as Treasurer”. Motion carried.
It was the general consensus we just have one (1) At-Large Board Member as stated in the By-laws.  The At-Large Board Member (Tim Frank)  will be up for re-election next year.
Congratulations to Joe Helmin and Randy Tutaj as Board of Directors members. 
To Bill and Toni Sawicki, thank you for your years of service.  All applauded them.
The Marquette County Lakes Association Annual Meeting will be held on Thursday, September 10, 2015, in Montello.  Kent stated we will continue to support and have representatives at their meetings.
ANY OTHER ITEMS NOT PREVIOUSLY ADDRESSED
Member Jermitt Krage expressed his appreciation to the Board for their dedication and leadership. 
A question was asked about the dock by the boat landing.
Answered:  It stays in the water all the time and the County/town takes care of it.
It was stated pea gravel may be dumped up to 25 feet from shoreline, to help take care of the muck.  A permit is required before you do this. 
A member from the Sportsmen’s Club was present and stated the Harrisville Sportsmen’s Club appreciated the money we gave them for the 4th of July fireworks grand finale.

DATE OF NEXT ANNUAL MEMBERSHIP MEETING
The date of the next Annual Membership Meeting will be held on Saturday, July 16, 2016, at the Town Hall Park.  A picnic will be held at noon with the Annual Membership Meeting to follow at 1:30 pm.
DATE OF NEXT BOARD OF DIRECTORS MEETING
The next Board of Directors Meeting will be held on Saturday, September 12, 2015, at 1:30 pm, in the Firehouse Community Room.  It was the general consensus to forgo the August meeting.
MOTION TO ADJOURN
It was motioned by Joe Helmin and seconded by Karen Beck, “to adjourn”.  Motion carried.
Annual Membership Meeting adjourned at 2:30 pm
Respectfully submitted by
Sue Tutaj, Secretary







Monday, July 20, 2015

RAFFLE TICKET WINNERS OF JULY 18, 2015

RAFFLE TICKET WINNERS
JULY 18, 2015
HARRIS POND LAKE ASSOCIATION
PRIZE    AMOUNT            NAME                                              CITY                    RAFFLE TICKET #
1ST          $1,000.00           MARY BLUM                                   MONTELLO WI                 052
2ND         $500.00              JIM SCHRAUFNAGEL                     ENDEAVOR WI                224
FOUR (4) 3RD PLACE WINNERS:
3RD         $100.00              JAMES SNOW                                 WESTFIELD WI                009
3RD         $100.00              PAULINE PETERSDORFF                WESTFIELD WI                218
3RD         $100.00              ELAINE SEHRAUFNAGEL               MONTELLO WI                215
3RD         $100.00              GREG MORSE                                 MAUSTON WI                 017
TWENTY-TWO (22) 4TH PLACE WINNERS:
4TH         $50.00                 KIM & JIM SCHRAUFNAGEL         WESTFIELD, WI               221
4TH         $50.00                 LISA BILGRIEN                                LEBANON                         032
4TH         $50.00                 KRIS BILGRIEN                                CALIFORNIA                     034
4TH         $50.00                 MEGAN SPENCER                          WESTFIELD, WI               143
4TH         $50.00                 SHARON SCHROEDER                   OXFORD, WI                    219
4TH         $50.00                 BRUCE WEYH                                 WIS. DELLS, WI                188
4TH         $50.00                 ANGIE TUTAJ                                  MILWAUKEE, WI              037
4TH         $50.00                 STEVE MULLENS                            OXFORD, WI                    288
4TH         $50.00                 DENNIS SCHULTZ                           WESTFIELD                      239
4th          $50.00                 BOB THAYS                                     WAUWATOSA, WI              184
4TH         $50.00                 CARLA DEE                                      MILWAUKEE, WI              185
4TH         $50.00                 TODD WARREN                             OXFORD, WI                    235
4TH         $50.00                 ALEX BARTON                                WESTFIELD, WI               292
4TH         $50.00                 DAVE HYMER                                 WESTFIELD, WI               282
4TH         $50.00                 SUSIE CASSINI                                MILWAUKEE, WI              116
4TH         $50.00                 CARLA RIESEN                                MONTELLO, WI               181
4TH         $50.00                 BRUCE WEYH                                 WIS. DELLS, WI                190
4TH         $50.00                 KYLE DURKEE                                  RIPON, WI                        103
4TH         $50.00                 JASON SENGBUSCH                      OXFORD, WI                    144
4TH         $50.00                 TINA FERNANDEZ                          ROCKFORD, IL                  222
4TH         $50.00                 OLIVER WEGNER                                                                      030
4TH         $50.00                 PATRICK COYLE                              WESTFIELD, WI               199



Monday, July 13, 2015

Agenda for Annual Meeting 2015

    PICNIC & ANNUAL MEMBERSHIP MEETING
    July 18, 2015
    12:00 Noon, Pavilion Outside Firehouse Community Room    ( Picnic ) 
     1:30 PM,  Raffle Drawing & Meeting
12:00,  Picnic @  Harrisville Firehouse Community Room Pavilion  Junction of  HY - B & J    
Hot Dogs , Brats, Hamburgers, and Water will be provided, hot grills will be available, feel free to bring any other items to grill for personal use. If you wish please bring your favorite recipe dish as a dish to pass and the special beverages you may want to drink.            
1:30 PM Raffle Drawing
Followed by the Annual Meeting Agenda:
                                                      
Call to order
Welcome all members and guests. 
Old Business
Review and approve printed and posted minutes from July 12, 2014, Annual Meeting.
Treasurers report: Report on latest financial activity for YTD 2015.
Report 2015 membership activity .
Presidents Report / Vice President Report: 
Reflect on Lake Association activity for the last year. Boat Landing, Information Sign, Fireworks:
   
New Business

By-Law Changes   - 2
  1. The Way It Reads 
    ANNUAL MEETING:  The Annual Meeting of the Association shall be held in the vicinity of Harris Pond during the week of the Fourth of July.  The Board of Directors shall arrange the time and place unless specified by the previous annual meeting. The agenda of the annual meeting shall include elections, discussion of projects, and adoption of a budget, member concerns, and an educational program.

Proposal
ANNUAL MEETING:  The Annual Meeting of the Association shall be held in the vicinity of Harris Pond during the month of July. The Board of Directors shall arrange the time and place unless specified by the previous annual meeting. The agenda of the annual meeting shall include elections, discussion of projects, and adoption of a budget, member concerns, and an educational program.
2)
The Vice-President shall serve as an alternate signature for the Harris Pond Lake Association checks in the event that one (1) of the two (2) primary signers is not available.


Discuss and vote on a painted American flag on the back of the information board at the boat landing.  

Ask for nominations and vote for board members whose terms are completed. Vice President, Treasurer, go back to one (1) Board Member-At-Large as stated in out By - Laws
Remember the Annual Marquette County Lakes Association Meeting on September 10, 2015. We will continue to support and have representatives at their major meetings. 
  
Krista Kamke  AIS coordinator for Green Lake and Marquette County may attend our annual meeting,      (We'll give her a few minutes so she could say a few words if she chooses).
Any other items not previously addressed
Date of next meeting  

Motion To Adjourn

Monday, July 6, 2015

ANNUAL MEETING MINUTES FROM JULY, 2014

HARRIS POND LAKE ASSOCIATION
ANNUAL MEMBERSHIP MEETING
JULY 12, 2014
DRAFT
President, Kent Pfeifer, called the Annual Membership Meeting to order at 1:30 p.m. at the Harrisville Firemen’s Park Pavilion.  Kent welcomed all present and commented on the great turn-out.
Board of Directors present:
President – Kent Pfeifer
Vice-President – Joe Helmin
Treasurer – Bill Sawicki
Secretary – Sue Tutaj
At-Large Board Member – Tim Frank
At-Large Board Member – Toni Sawicki
Town of Harris Representative – Phyllis Ingram
Sportsmen’s Club Representative – Mike Mittelstedt
Members present:  Ed Frank; Nichole Frank; Bette Garvey; Paul Garvey; Jay Ingram; Chris Pfeifer; Randy Tutaj.
Quorum Set.
OLD BUSINESS
REVIEW AND APPROVE PRINTED AND POSTED MINUTES FROM JULY 13, 2013, ANNUAL MEETING.
It was motioned by Bill Sawicki, and seconded by Joe Helmin, “to approve the printed and posted minutes from the July 13, 2013, Annual Membership Meeting.”  Motion carried.
TREASURER’S REPORT:  REPORT ON LATEST FINANCIAL ACTIVITY FOR MAY AND JUNE, 2014.  REPORT ON 2014 MEMBERSHIP ACTIVITY.
Bill Sawicki, Treasurer, stated that we are now 31 members strong.
It was motioned by Joe Helmin and seconded by Sue Tutaj, “to approve the May, 2014, Treasurer’s report as follows:  Starting Balance as of May 1, 2014, of $15,604.06; Income of $1,315.00 (flower sale; bake sale; food sale; renewed member; hat sale; cup sale; ticket sale); Expenses of $174.87 (Ck #2238 to Joe Helmin for flower sale food; Ck #2239 Lone Rock Trophy – coasters; Ck #2240 to A. Sawicki for flower sale food) and deluxe checks); Ending Balance as of May 31, 2014, of $16,744.19.”  Motion carried.
It was motioned by Joe Helmin and seconded by Sue Tutaj, “to approve the June, 2014, Treasurer’s report as follows:  Starting Balance as of June 1, 2014, of $16,744.19; Income of $920.00 (ticket sales); Expenses of $427.23 (Ck #2341 DNR permit for boat landing; Ck #2342 Joe Helmin for candy for 4th of July); Ending Balance as of $17,236.96.”  Motion carried.
PRESIDENT’S REPORT:  REFLECT ON LAKE ASSOCIATION ACITIVITY FOR THE LAST YEAR.
Kent stated that this is the Harris Pond Lake Association’s seventh (7th) year of existence. 
Kent also stated that our pond has not changed from our survey from two (2) years ago – the water is still clear (healthy).
VICE-PRESIDENT’S REPORT:  REPORT ON BOAT LANDING PROJECT AND INFORMATION BOARD.
Joe Helmin, Vice-President, stated that the boat landing permit was approved by the DNR.  Joe also stated that the old pads will be completely pulled out; there will be a gravel and cement base. 
Concerning the Lake Information board sign, Joe stated that the price will stay around $300.00.  Diggers Hotline has come out and approved the area to be used.   We will need volunteers to help put the sign up.  The header of the sign will say “Harris Pond”. It was suggested that a solar light of some type be put by the boat landing.  Mike Mittelstedt stated that he will check into solar or LED type lights and prices. 
FUND-RAISING COMMITTEE:  DISCUSS RAFFLE TICKET SALES; FLOWER SALE; AND OTHER FUND RAISING COMMITTEE ACTIVITIES.
Joe congratulated and thanked everyone who has helped with any and or all fund-raising activities this past year.
Joe stated that the raffle tickets sell well every year and will probably keep it as a cash raffle.
It was suggested that the Fund-raising committee look into some ideas that were discussed:  establishing scholarships for Montello and Westfield High School students and helping financially with the 4th of July fireworks.
NEW BUSINESS
ASK FOR NOMINATIONS AND VOTE FOR BOARD MEMBERS WHICH TERMS ARE COMPLETED.  PRESIDENT; SECRETARY; AND ONE (1) AT-LARGE BOARD MEMBER (TIM FRANK).
It was motioned by Joe Helmin and seconded by Bill Sawicki, “that Kent Pfeifer continue to be President and that a unanimous ballot be cast for Kent Pfeifer, as President.  Motion carried.
It was motioned by Phyllis Ingram and seconded by Joe Helmin, “that Sue Tutaj continue to be Secretary and that a unanimous ballot be cast for Sue Tutaj as Secretary.  Motioned carried.
It was motioned by Bill Sawicki and seconded by Sue Tutaj, “that Tim Frank continue to be an At-Large Board Member and that a unanimous ballot be cast for Tim Frank as an At-Large Board Member.  Motion carried.
Congratulations to all re-elected Board Members.
ANY OTHER ITEMS NOT PREVIOUSLY ADDRESSED.
A member asked about changing the Annual Meeting date from the 2nd Saturday in July to the 3rd Saturday in July.  It was then motioned by Phyllis Ingram and seconded by Bill Sawicki, “to change our Annual Meeting from the second Saturday in July, to the third Saturday in July.”  Motion carried.
Toni Sawicki, Bake Sale Chair, stated that our next bake sale will be held during the elections on Tuesday, November 4, 2014.

DATES OF NEXT MEETINGS
Our next Annual Meeting will be held on Saturday, July 18, 2015.
Our next Board of Directors Meeting will be held on Saturday, August 9, 2014.

Our Cash Raffle was held and the winners are listed below.  Joe Helmin turned the raffle drum and his helper was Natalie Frank.

RAFFLE TICKET WINNERS
1ST PRIZE - $1,000.00 – Dan Cummings, Westfield
2nd PRIZE - $500.00 – Wally Smith, Milton
3rd PRIZE (4 WINNERS) - $100.00 EACH
Sue & Tim Slowey, Westfield
Jan Fowler, Montello
Louie Helms, Westfield
Virgil Braswell, Milwaukee
4th PRIZE (22 WINNERS) - $50.00 EACH
Rick Fullmer, Oxford
Brian Zick, Wisconsin Dells
Joe Helmin, Harrisville
Natalie Frank, Harrisville
Paula Becker, Elgin, IL
Marisa McBurney, Montello
Becky Meyer, Montello
K U Blanchcard, Oxford
Scott Bilgrien, Lebanon
Marcus Lenius, Harrisville
Brian Smith, Endeavor
Paden Drew, Montello
Angie Krueger, Westfield
Hank Wrzinski, Harrisville
Todd Perlberg, Harrisville
Sonja Mike, Westfield
Lisa Bilgrien, Lebanon
Lisa Remmel, Richfield
Dennis Steinhardt, West Bend
Angie Frank, Harrisville
Pat Sawicki, Chicago, IL, Oxford
Josh Holliday, Oxford
MOTION TO ADJOURN
It was motioned by Joe Helmin and seconded by Bill Sawicki, “to adjourn.”  Motion carried.
Meeting adjourned at 2:20 p.m.
Respectfully submitted,
Sue Tutaj, Secretary




Monday, June 15, 2015

SUGGESTED BY-LAW CHANGES FOR ANNUAL MEETING

THERE WILL BE TWO (2) PROPOSED BY-LAW CHANGES TO BE VOTED UPON
AT OUR ANNUAL MEETING TO BE HELD ON SATURDAY, JULY 18, 2015, AT THE
TOWN HALL PARK.
THE 1ST PROPOSED BY-LAW CHANGE:
THE WORDING NOW USED:
ANNUAL MEETING:  THE ANNUAL MEETING OF THE ASSOCIATION SHALL BE HELD IN THE VICINITY OF HARRIS POND DURING THE WEEK OF THE FOURTH OF JULY.  THE BOARD OF DIRECTORS SHALL ARRANGE THE TIME AND PLACE UNLESS SPECIFIED BY THE PREVIOUS ANNUAL MEETING.  THE AGENDA OF THE ANNUAL MEETING SHALL INCLUDE ELECTIONS, DISCUSSION OF PROJECTS, AND ADOPTION OF A BUDGET, MEMBER CONCERNS, AND AN EDUCATIONAL PROGRAM.
PROPOSED:
ANNUAL MEETING:  THE ANNUAL MEETING OF THE ASSOCIATION SHALL BE HELD IN THE VICINITY OF HARRIS POND DURING THE MONTH OF JULY.  THE BOARD OF DIRECTORS SHALL ARRANGE THE TIME AND PLACE UNLESS SPECIFIED BY THE PREVIOUS ANNUAL MEETING.  THE AGENDA OF THE ANNUAL MEETING SHALL INCLUDE ELECTIONS, DISCUSSION OF PROJECTS, AND ADOPTION OF A BUDGET, MEMBER CONCERNS, AND AN EDUCATIONAL PROGRAM.
   THE 2ND PROPOSED BY-LAW CHANGE:
THE VICE-PRESIDENT SHALL SERVE AS AN ALTERNATE SIGNATURE FOR THE HARRIS POND LAKE ASSOCIATION CHECKS IN THE EVENT THAT ONE (1) OF THE TWO (2) PRIMARY SIGNERS IS NOT AVAILABLE.



Board of Directors Meeting minutes of 6-13-2015

HARRIS POND LAKE ASSOCIATION
BOARD OF DIRECTORS MEETING
JUNE 13, 2015
DRAFT
The resignation of two (2) HPLA Board of Directors, namely, Bill Sawicki, Treasurer, and Toni Sawicki, Member-At-Large, has necessitated an emergency appointment for an interim Treasurer.
With the absence of President, Kent Pfeifer, the three (3) remaining HPLA Directors present unanimously voted to fill the Treasurer’s office with appointee, Randy Tutaj.  Randy agreed to perform the duties of interim Treasurer.  The office will be open for discussion and a vote for a permanent position by the HPLA membership at the upcoming Annual Meeting, which will be held on Saturday, July 18, 2015, at the Town Hall Park Harrisville.  The picnic commences at Noon, followed by the raffle drawing and business meeting.
Joe Helmin, Vice-President, called the Board of Directors Meeting to order at 1:30 p.m. in the Fire House Community Room.  He welcomed those present.
President – Kent Pfeifer (Absent)
Vice-President – Joe Helmin
Treasurer – Vacant
Secretary – Sue Tutaj
At-Large Board Member – Tim Frank (Absent)
At-Large Board Member – Vacant
Town of Harris Representative – Phyllis Ingram
Sportsmen’s Club Representative – Mike Mittelstedt (Absent)
REVIEW AND APPROVE THE PRINTED AND POSTED MINUTES FROM THE MAY 9, 2015, BOARD OF DIRECTORS MEETING.
It was motioned by Phyllis Ingram and seconded by Sue Tutaj, “to approve the printed and posted minutes from the May 9, 2015, board of Directors Meeting”. Motion carried.
REVIEW AND APPROVE THE PRINTED AND POSTED MINUTES FROM THE MAY 20, 2015, BOARD OF DIRECTORS SPECIAL MEETING.
It was motioned by Phyllis Ingram and seconded by Sue Tutaj, “to approve the printed and posted minutes from the May 20, 2015, Board of Directors Special Meeting”. Motion carried.
TREASURER’S REPORT:  REPORT ON THE LATEST FINANCIAL AND MEMBERSHIP RENEWAL ACTIVITY THROUGH MAY, 2015.
Sue Tutaj, Secretary, reported that we are 27 members strong.  It was then motioned by Phyllis Ingram and seconded by Sue Tutaj, “to approve the breakdown of the Treasurer’s Report as follows: 
Starting Balance as of May 1, 2015, of $16,005.14; Income of $3,088.50 (Raffle ticket sales; plant sale total amount; Income percentage from O’Malley’s; Bake Sale; food sale; start-up money for flower/bake/brat sale); Expenses of $1,930.50 (Ck. #2288 for Toni Sawicki for refunded cash used for petty cash from flower/bake/brat sale; cash given to O’Malley’s for flower portion of sale); leaving an ending balance as of May 31, 2015, of $17,163.14”. Motion carried.
PRESIDENT’S REPORT:  KENT IS UNABLE TO ATTEND THIS MEETING
VICE-PRESIDENT’S REPORT:  FINALIZE PLANS FOR THE JULY 4TH ACTIVITIES.
Joe stated that we will meet at Kent’s place at 8:30 am to decorate the float for the 4th of July parade.  Joe stated that he will purchase the candy for the parade soon.
NEW BUSINESS
PLAN FOR AND CHOOSE A TEMPORARY TREASURER BECAUSE OF THE RECENT RESIGNATION OF BILL SAWICKI
DISCUSS AND VOTE ON WHETHER TO HAVE THE ADDITIONAL BOARD MEMBER AT-LARGE, OR GO BACK TO SEVEN AS STATED IN OUR BY-LAWS
DISCUSS AND VOTE ON REVERSING THE THIRD ALTERNATE SIGNATURE FOR CHECKS (AS VOTED ON AT THE MAY 20, 2015, SPECIAL MEETING), BECAUSE OUR BY-LAWS ONLY CALL FOR THE TREASURER’S SIGNATURE, AND IS THE THIRD ALTERNATE REALLY NEEDED
DISCUSS AND VOTE ON AMOUNT AND PROPOSAL FOR AMERICAN FLAG PAINTED ON THE LAKE SIDE OF OUR NEW BOAT LANDING SIGN
PLAN FOR OUR ANNUAL MEETING ON SATURDAY JULY 18, 2015.
OFFICES UP FOR ELECTION:  VICE-PRESIDENT; TREASURER; ONE (1) BOARD MEMBER AT-LARGE
BY-LAW CHANGE:  CALLING FOR CHANGE IN BY-LAWS TO ACCOMMODATE THE ANNUAL MEETING DATE
Joe stated that Bill Sawicki resigned as Treasurer.  It was then motioned by Phyllis Ingram and seconded by Sue Tutaj, “to appoint Randy Tutaj as Treasurer until our Annual Meeting to be held on Saturday, July 18, 2015”. Motion carried. Thank you Randy for agreeing to this position.
Concerning Toni Sawicki resignation, it was the general consensus that this position be voted upon at the Annual Meeting to be held on Saturday, July 18, 2015.
Concerning the proposal for the flag to be painted on the lake side of the new boat landing sign, it was the general consensus to table this until the Annual Membership Meeting to be held on Saturday, July 18, 2015.
Joe stated that the positions up for election are:  Vice-President; Treasurer; and one (1) At-Large Board Member. 
There are to be two (2) changes proposed for our By-laws.
The first change concerns when we will hold our Annual Meeting.
As the By-law states now:
ANNUAL MEETING:  THE ANNUAL MEETING OF THE ASSOCIATION SHALL BE HELD IN THE VICINITY OF HARRIS POND DURING THE WEEK OF THE FOURTH OF JULY.  THE BOARD OF DIRECTORS SHALL ARRANGE THE TIME AND PLACE UNLESS SPECIFIED BY THE PREVIOUS ANNUAL MEETING.  THE AGENDA OF THE ANNUAL MEETING SHALL INCLUDE ELECTIONS, DISCUSSION OF PROJECTS, AND ADOPTION OF A BUDGET, MEMBER CONCERNS, AND AN EDUCATIONAL PROGRAM.
PROPOSAL:
ANNUAL MEETING:  THE ANNUAL MEETING OF THE ASSOCIATION SHALL BE HELD IN THE VICINITY OF HARRIS POND DURING THE MONTH OF JULY.  THE BOARD OF DIRECTORS SHALL ARRANGE THE TIME AND PLACE UNLESS SPECIFIED BY THE PREVIOUS ANNUAL MEETING.  THE AGENDA OF THE ANNUAL MEETING SHALL INCLUDE ELECTIONS, DISCUSSION OF PROJECTS, AND ADOPTION OF A BUDGET, MEMBER CONCERNS, AND AN EDUCATIONAL PROGRAM.
2ND BY-LAW CHANGE:
THE VICE-PRESIDENT SHALL SERVE AS AN ALTERNATE SIGNATURE FOR THE HARRIS POND LAKE ASSOCIATION CHECKS IN THE EVENT THAT ONE (1) OF THE TWO (2) PRIMARY SIGNERS IS NOT AVAILABLE.

Joe stated that he will purchase the Plexiglas, wood, and hinges for the information board by the lake. 
Joe also stated that on Wednesday, June 10, 2015, he presented a Harris Pond Lake Association check in the amount of $830.00 to the Sportsmen’s Club President for the 4th of July fireworks grand finale.  Joe stated a photograph was taken of the presentation and sent the photograph to the Marquette Tribune for publication.
ANY OTHER ITEMS NOT PREVIOUSLY ADDRESSED
It was mentioned that we used the Town Hall and Park area for our Flower/Bake/Brat sale.  It was then motioned by Sue Tutaj and seconded by Phyllis Ingram, “to approve a check in the amount of $25.00 to be written to Town of Harris for maintenance facility used for May 9, 2015”. Motion carried.
Randy Tutaj, interim Treasurer, stated that raffle ticket money should be turned in by June 30th to him.  The raffle drawing will be held at our Annual Meeting on Saturday, July 18, 2015.  There will only be 300 total tickets sold.  The first prize will be $1,000.00. 
PLAN DATE FOR NEXT BOARD MEETING
Our next meeting will be our Annual Membership Meeting to be held on Saturday, July 18, 2015, at the Town Hall Park. 
MOTION TO ADJOURN
It was then motioned by Sue Tutaj and seconded by Randy Tutaj, “to adjourn”. Motion carried. 
Meeting adjourned at 2:20 pm
Respectfully submitted by
Sue Tutaj, Secretary



Monday, June 8, 2015

Special meeting minutes

HARRIS POND LAKE ASSOCIATION
BOARD OF DIRECTORS
SPECIAL MEETING
MAY 20, 2015
DRAFT
A special meeting of the Board of Directors was called to order by Kent Pfeifer, President, at 6 p.m., in the Fire House Community Room. 
Board of Directors present:
President – Kent Pfeifer
Vice-President – Joe Helmin
Treasurer – Bill Sawicki (Absent)
Secretary – Sue Tutaj
At-Large Board Member – Tim Frank
At-Large Board Member – Toni Sawicki (Absent)
Town of Harris Representative- Phyllis Ingram
Sportsmen’s Club Representative- Mike Mittelstedt
Quorum Set
Kent Pfeifer, President, had the Secretary read the motion that was passed at the March 14, 2015, Board of Directors Meeting.  The motion stated, “to approve all profits from the May 9, 2015, flower and bake sale to go towards the 4th of July fireworks grand finale”. There were five (5) approved and one (1) abstain.  The motion carried. 
Kent stated that because the BBQ portion of the Flower/Bake/Brat Sale was not stated in the original motion, the motion needed clarity.  It was then motioned by Joe Helmin and seconded by Mike Mittelstedt, “that the BBQ portion of the fund-raising event and expenses associated with the BBQ portion would not count against the Plant/Bake Sale event”.  Unanimous, five (5) board members approved. Motion carried.
It was then motioned by Joe Helmin and seconded by Tim Frank, “to approve a check to be written for $830.00 for the Harrisville Sportsmen’s Club for the grand finale fireworks display on July 4, 2015”. Unanimous, five (5) board members approved.  Motion carried.
A motion was made by Tim Frank and seconded by Mike Mittelstedt, “that the Vice-President is being added to sign Harris Pond Lake Association checks in the event that one (1) of the two (2) primary signers are unavailable”. Unanimous, five (5) board members approved.  Motion carried.
It was then motioned by Joe Helmin and seconded by Phyllis Ingram, “to adjourn”. Unanimous, five (5) board members approved.  Motion carried.
Meeting adjourned at 6:25 p.m.
Respectfully submitted by
Sue Tutaj, Secretary






JUNE MEETING AGENDA

                                                    HARRIS POND LAKE ASSOCIATION

                                             BOARD OF DIRECTORS MEETING AGENDA
                                                                       June 13, 2015
                                              1:30 PM, In the Firehouse Community Room     
                                              (All members and interested persons invited.)
Call to order
Welcome all members and guests. 
Review and approve printed and posted minutes from the May 9, 2015 Board Meeting.
Review and approve the printed and posted minutes from our special May 20, 2015,  Board Meeting.
Treasurers report: Report on latest financial and membership renewal activity through May, 2015.   
Presidents Report: Kent cannot make this meeting,
Vice President Report: Finalize the July 4 activities.
 New Business -  Plan for and choose a Temporary Treasurer because of the recent May 30,  2015,  resignation of Bill  Sawicki     
                       2  Discuss and vote on whether to have the additional board member at large, or go back  to the seven as stated in our By- Laws.
                       3 Discuss and vote on reversing the third alternate signature for checks, ( As voted on at the May 20, 2015, special meeting ) , because our By- laws only call for the Treasurer's signature, and is the third alternate really needed?     
                       4 Discuss and vote on amount and proposal for American flag painted on the lake side of our new boat landing sign                                                                                                               Plan for our Annual Meeting on July 18, 2015                                                                              Offices up for election: Vice -President; Treasurer; one (1) board Member -at -Large.                    By -Law change: Calling for change in By- Laws to accommodate annual meeting date. 
   
Fund Raising Committee: Nothing at this time
Lake Planning Steering Committee:  
Any other items not previously addressed
Plan date for next Board Meeting

Motion To Adjourn