Friday, February 17, 2017

February 11, 2017, Board of Directors meeting minutes

HARRIS POND LAKE ASSOCIATION
BOARD OF DIRECTORS MEETING
FEBRUARY 11, 2017
DRAFT
President, Kent Pfeifer, called the Board of Directors meeting to order at 1:30 pm in the Firehouse Community Room.  He welcomed all those present.
Board of Directors present:
President – Kent Pfeifer
Vice-President – Joe Helmin
Treasurer – Randy Tutaj
Secretary – Sue Tutaj
At-Large Board Member – Bill Jansen (Absent)
Town of Harris Representative – Phyllis Ingram
Sportsmen’s Club Representative – Mike Mittelstedt (Absent)
Quorum Set
REVIEW & APPROVE THE PRINTED AND POSTED MINUTES FROM THE NOVEMBER 12, 2016, BOARD OF DIRECTORS MEETING.
It was motioned by Phyllis Ingram and seconded by Joe Helmin, “to approve the printed and posted minutes from the November 12, 2016, Board of Directors meeting.”  Motion carried.
TREASURER’S REPORT:  REPORT ON LATEST FINANCIAL AND MEMBERSHIP RENEWAL ACTIVITY THROUGH JANUARY 2017.
Randy Tutaj, Treasurer, stated as of today, February 11, 2017, we are 19 members strong.
It was motioned by Joe Helmin and Phyllis Ingram, “to approve the Treasurer’s Reports for the months of November, 2016; December, 2016; and January, 2017; as follows:
For the month of November, 2016:
The starting balance as of November 1, 2016, was $8,732.26; Income of $337.00; Expenses of $516.50; leaving an ending balance as of November 30, 2016, of $8,552.76.
For the month of December, 2016:
The starting balance as of December 1, 2016, was $8,552.76; Income of $206.00; Expenses of $243.50; leaving an ending balance as of December 31, 2016, of $8,515.26.
For the month of January, 2017:
The starting balance as of January 1, 2017, is $8,515.26; Income of $20.00; Expenses of $112.15; leaving an ending balance as of January 31, 2017, of $8,423.11.”
Motion carried.
PRESIDENT’S REPORT:  START DISCUSSIONS AND PLANNING FOR FUTURE LAKE ASSOCIATION PROJECTS, WEEDS/RICE/MUCK/WATER DEPTH.  JERMITT KRAGE WILL HAVE A LIST OF QUESTIONS AND IDEAS TO HELP STIMULATE CONVERSATION.
Kent Pfeifer, invited Jermitt Krage (member) to address the board.  Jermitt gave all those present a three (3) page letter/e-memo he intends to send to Ted Johnson of the DNR, and asked for our input.  The e-memo was well written and minor changes were suggested.
There was concern about the wild rice which seems to be over-taking the lake.  It was stated the wild rice is used by hunters and trappers and we would like their input before putting any action in place.  Reducing the wild rice, but not eliminating it, may be an option.
Jermitt stressed if we do nothing to the lake, it will become a stream/wetland.
It was suggested to have Mike Mittelstedt (our Sportsmen’s Club Representative) set up a small board on board meeting at Sportsmen’s Club, to discuss concerns/options.
Joe Helmin will meet with Pat Kilbey to also discuss our options.
VICE-PRESIDENT’S REPORT:  START DISCUSSION FOR OUR 10TH ANNUAL JULY MEETING AND RAFFLE DRAWING AS FAR AS HAVING A SPECIAL VIP PERSON INVOLVED IN THE FESTITVITIES.
Joe Helmin, Vice-President, stated our 10th Anniversary Annual Meeting will be held on Saturday, July 15, 2017.  Joe stated we would like to have a VIP guest/s at this meeting.  He suggested four (4) different people with interest in our Harris Pond.  It was the consensus of those present to personally invite them to our annual meeting.
NEW BUSINESS
REPORT ON LATEST FACE-BOOK ACTIVITY
Joe stated there are 351 Face-book followers.  In the near future, Joe would like to have photos of our merchandise posted on Face-book available for purchase.  Also, it was the general consensus to have Jermitt Krage’s proposal added to our Face-book page.
FUND-RAISING COMMITTEE:  RAFFLE TICKET DISTRIBUTION, START PLANNING FOR MAY FLOWER SALE.
Randy Tutaj stated the raffle tickets have been printed and are ready to be sold.  They will be $20.00 each with a total of 300 tickets to be sold.  The top prize is $1,000.00. 
Joe Helmin stated the Flower/BBQ sale will be held on Saturday, May 13, 2017, in the Town Hall parking lot.  Jermitt asked if he could sell birdhouses during this sale and the general consensus was a resounding, yes. 
Because of questions about pricing the flowers and exactly where to get the flowers, this item was tabled until our next meeting in March.
ANY OTHER ITEMS NOT PREVIOUSLY ADDRESSED
It was questioned whether PVC tubes could be placed at different points around the lake, in order to collect old/used fishing line. 
It was answered that Jermitt would find out more information about this and approval would be needed from the Town Board.
Joe stated our supplier of our 10th Anniversary logo merchandise has printed new T-shirts with the HPLA logo on it.  Joe brought in a shirt to show us.  It was grey with the 10th Anniversary logo in a bulls-eye design lazered on the front of the shirt.  It was the general consensus to purchase T-shirts in white, grey and light green with this new design.
Randy Tutaj stated the information board by the lake, the side with the flag painted on it, is bowed -out slightly.  It was suggested Bill Jansen take a look at it and suggest what could be done.
PLAN DATE FOR NEXT BOARD MEETING
Our next Board of Directors meeting will be held on Saturday, March 11, 2017, at 1:30 pm in the Firehouse Community Room.
MOTION TO ADJOURN
It was motioned by Joe Helmin and seconded by Sue Tutaj, “to adjourn.”  Motion carried.
Meeting adjourned at 2:55 pm
Respectfully submitted,
Sue Tutaj, Secretary









Monday, February 6, 2017

AGENDA FOR 2-11-2017


     HARRIS POND LAKE ASSOCIATION 
BOARD OF DIRECTORS MEETING AGENDA
FEBRUARY 11, 2017
1:30 PM IN THE FIREHOUSE COMMUNITY ROOM
                                                                                                                           
                                                  
We invite all people from the Town Of Harris community to help in our future projects planning
Call to order
Welcome all members and guests. 
Review and approve printed and posted minutes from the November 12, 2016, Board of Directors meeting.    
Treasurers report: Report on latest financial and membership renewal activity through January 2017.   
Presidents Report: Start discussions and planning for future lake association projects, Weeds / Rice / Muck / Water Depth.  Jermitt Krage will have a list of questions and ideas to help stimulate conversation.
Vice President Report: Start discussion for our 10th Annual July meeting and raffle drawing as far as having a special VIP person involved in the festivities. 
New Business:
Report on latest Face Book activity:  
Fund Raising Committee: Raffle ticket distribution, start planning for May flower sale.      
Lake Planning Steering Committee:  
Plan further activity on handling of Purple Loosestrife and Curly Leaf.  
Any other items not previously addressed
Plan date for next Board Meeting
Motion To Adjourn

Sunday, January 1, 2017

reminder

JUST A REMINDER THAT THERE WILL NOT BE A BOARD OF DIRECTORS MEETING IN JANUARY.

OUR NEXT MEETING WILL BE HELD ON SATURDAY, FEBRUARY 11, 2017, AT 1:30 PM IN THE FIREHOUSE COMMUNITY ROOM.

Wednesday, December 14, 2016

GOOD WISHES

THE BOARD OF DIRECTORS WISH ALL--- THE BLESSINGS OF THE SEASON.
"MERRY CHRISTMAS" & HEALTH, HAPPINESS & BLESSINGS FOR THE NEW YEAR.



Thursday, November 17, 2016

MINUTES FROM 11-12-2016

HARRIS POND LAKE ASSOCIATION
BOARD OF DIRECTORS MEETING
NOVEMBER 12, 2016
DRAFT
President, Kent Pfeifer, called the Board of Directors meeting to order at 1:30 pm in the Firehouse Community Room.  He welcomed all those present.
Board of Directors present:
President – Kent Pfeifer
Vice-President – Joe Helmin
Treasurer – Randy Tutaj
Secretary – Sue Tutaj
At-Large Board Member – Bill Jansen
Town of Harris Representative – Phyllis Ingram
Sportsmen’s Club Representative – Mike Mittelstedt (Absent)
Quorum Set.
REVIEW AND APPROVE PRINTED AND POSTED MINUTES FROM THE OCTOBER 8, 2016, BOARD MEETING
It was motioned by Phyllis Ingram and seconded by Joe Helmin, “to approve the printed and posted minutes from the October 8, 2016, Board of Directors meeting.”  Motion carried.
TREASURER’S REPORT:  REPORT ON LATEST FINANCIAL AND MEMBERSHIP RENEWAL ACTIVITY THROUGH NOVEMBER 2016.
Randy Tutaj, Treasurer, stated we are 28 members strong and ten (10) members thus far have renewed for 2017.
It was motioned by Joe Helmin and seconded by Sue Tutaj, “to approve the Treasurer’s Report as follows:
Starting Balance as of October 1, 2016, of $8,615.26; Income of $175.00; Expenses of $58.00; with an ending balance as of October 31, 2016, of $8,732.26.”  Motion carried.
PRESIDENT’S REPORT
Kent stated Jermitt Krage, a member, has been very interested in forming a committee compromised of the Harris Pond Lake Association; Sportsmen’s Club; the Town Board; area business’s and concerned citizens to address the future of Harris Pond.  Jermitt explained if nothing is done in the near future, the lake/pond will eventually dry up.  There are challenging problems, which include the wild rice that seems to be over-taking the lake; invasive plants and the sediment.  It was the general consensus to invite the public to our next board meeting, in February, to brain-storm ideas.  Jermitt stated he will put together a list of questions and ideas for this meeting.
VICE-PRESIDENT’S REPORT
Joe Helmin, Vice-President, stated the 10th Anniversary logo merchandise, is ready for sale.  Joe brought the items to the meeting and included can koozies in two (2) colors – yellow or green; key chains; and fishing lures which come in five (5) different color patterns.
Joe stated our raffle tickets have just been printed and should be ready for us by the Christmas party in December. 
NEW BUSINESS
REPORT ON FACE-BOOK ACTIVITY
It was stated that there are 352 face-book followers of the Harris Pond Lake Association.   It was the general consensus to also post on Facebook about our annual Christmas dinner at Timber’s Supper Club; and there will be no open meetings held in the months of December 2016 and January 2017; and about our next scheduled open meeting to be held on February 11, 2017.
FINALIZE CHRISTMAS DINNER PARTY ATTENDANCE
The Christmas dinner party will be held on Monday, December 19, 2016, at Timber’s Supper Club.  It will be “Dutch treat” with cocktails at 6 pm and dinner at 6:30 p.m.  Please notify Phyllis Ingram before December 1, 2016, if you plan to attend.
ANY ITEMS NOT PREVIOUSLY ADDRESSED
Kent stated we will not be holding any Board of Directors meetings during the months of December, 2016, and January, 2017.
It was suggested because we are celebrating ten (10) years as a Lake Association, we should consider having a VIP person attend our Annual Meeting.  It was the general consensus to put on the agenda for our February 11, 2017, meeting, to discuss who our important guest should be.
DATE OF NEXT BOARD MEETING
Our next Board of Directors meeting, which will also be a public meeting, will be held on Saturday, February 11, 2017, at the Firehouse Community Room at 1:30 pm
ADJOURN
It was motioned by Randy Tutaj and seconded by Joe Helmin, “to adjourn.”  Motion carried.
Meeting adjourned at 2:05 p.m.
Respectfully submitted,
Sue Tutaj, Secretary









Monday, November 7, 2016

NOVEMBER 12, 2016, BOARD OF DIRECTORS AGENDA

    HARRIS POND LAKE ASSOCIATION
     BOARD OF DIRECTORS MEETING 
     AGENDA
      November 12, 2016
     1:30 PM, In the Firehouse Community Room     
     (All members and interested persons invited.)

Call to order
Welcome all members and guests. 
Review and approve printed and posted minutes from the October 8, 2016 Board meeting.    
Treasurers Report: Report on latest financial and membership renewal activity through November 2016.   
Presidents Report: Nothing at this time    
Vice President Report: Nothing at this time   

NEW BUSINESS
Report on latest Face Book activity:  
Finalize Christmas Dinner Party attendance
Fund Raising Committee:   
Lake Planning Steering Committee:
Plan further activity on handling of Purple Loosestrife and Curly Leaf.  
Looking for people from (Harris Town Board, Sportsman’s Club, Local Business’s, Lake Association ) who are interested in the future of Harris Pond. This group with the help of Jermitt Krage, can come up with a vision and or proposal on how Harris Pond can be improved. We currently have one person from Harris Pond who is interested in being part of this group. 
Any other items not previously addressed
Plan date for next Board Meeting
Motion To Adjourn

Monday, October 17, 2016

Board of Directors Meeting of 10-8-2016

HARRIS POND LAKE ASSOCIATION
BOARD OF DIRECTORS MEETING
OCTOBER 8, 2016
DRAFT

President, Kent Pfeifer, called the Board of Directors meeting to order at 1:30 pm in the Firehouse Community Room.  He welcomed those present and commented on the great turn-out.
Board of Directors present:
President – Kent Pfeifer
Vice-President – Joe Helmin
Treasurer – Randy Tutaj
Secretary – Sue Tutaj
At-Large Board Member – Bill Jansen
Town of Harris Representative – Phyllis Ingram
Sportsmen’s Club Representative – Mike Mittelstedt (Absent)
Quorum Set.

REVIEW AND APPROVE PRINTED AND POSTED MINUTES FROM THE SEPTEMBER 10, 2016, BOARD OF DIRECTORS MEETING.
It was motioned by Phyllis Ingram and seconded by Randy Tutaj, “to approve the printed and posted minutes from the September 10, 2016, Board of Directors meeting.”  Motion carried.
TREASURER’S REPORT:  REPORT ON LATEST FINANCIAL AND MEMBERSHIP RENEWAL ACTIVITY THROUGH OCTOBER 2016.
Treasurer, Randy Tutaj, stated we have 28 members as of today, October 8, 2016. 
It was motioned by Joe Helmin and seconded by Sue Tutaj, “to approve the Treasurer’s Report as follows:
Starting Balance as of September 1, 2016, of $8,615.26; No Income; No Expenses; leaving an ending balance as of September 30, 2016, of $8,615.26.”  Motion carried.
PRESIDENT’S REPORT:  DISCUSS THE THREE (3) INFORMATIONAL ITEMS SENT OUT BY JERMITT KRAGE, DISCUSSING FACTS AND INFORMATION ABOUT HARRIS POND.  SEE HOW THEY CAN BE USED OR PUT INTO OUR LAKE ASSOCIATION ARCHIVES.
Kent stated a member, Jermitt Krage, would like to bring together a group of people that have a stake in the future of Harris Pond such as  people from the Town Board; Sportsmen’s Club; Lake Association; homeowners; and business’.   Some points of interest are: in 2011 had some invasive weeds – now we are aggressively taking care of the purple loosestrife; and wild rice is taking over most of the lake as 60% is non-navigable.  Harris Pond is the fourth (4th) largest lake in the Marquette County area.   It was suggested to put these items on our agenda for next month’s board meeting.
VICE-PRESIDENT REPORT:  NOTHING AT THIS TIME.
NEW BUSINESS
REPORT ON FACE BOOK ACTIVITY
Joe Helmin, Vice-President, stated we have 349 followers on face-book.
DISCUSS AND VOTE ON ITEMS FOR OUR TENTH (10TH) YEAR AS A LAKE ASSOCIATION:  KEY CHAINS; BOTTLE OPENERS; FISHING LURES; BALLOONS; COZIES
Joe brought to this meeting a sample of how the key ring; bottle opener; fishing lure; and can cozies look.  All items had our logo (in color) on it and also the wording of 10th Anniversary.  It was the general consensus to order 25 dare-devil fishing lures; 50 key rings; and 100 can cozies with 50 - green and 50 -yellow.  It was then motioned by Joe Helmin and seconded by Sue Tutaj, “to include one of the 10th Anniversary items in our Annual Membership letter. “  Motion carried.
It was then motioned by Randy Tutaj and seconded by Joe Helmin, “to approve including the key ring (with the logo and 10th Anniversary written on it) in the mailing with our Annual Membership letter, as a token of our appreciation for our members.”  Motion carried.
DISCUSS AND VOTE ON OUR CHRISTMAS PARTY:  MONDAY, DECEMBER 19, 2016.
Kent stated this will be our third (3rd) Annual Christmas Party.  It is to be held on Monday, December 19, 2016, at Timber’s Supper Club in conjunction with the Harris Town Board.  It was the general consensus that we would attend this Christmas party.  Phyllis will need to know the count by December 1, 2016.
DISCUSS AND VOTE ON OUR 2017 ANNUAL RENEWAL MEMBERSHIP LETTER.
Joe had copies made of the Annual renewal membership letter and after reading through, there are some minor changes to the letter.  Also to be included with the letter will be a Membership form; a listing of our items for sale; and the key ring for members.  Phyllis and Joe will co-ordinate sending the letter and item.
FUND-RAISING
Joe brought along a sample of our raffle ticket for next year.  It was the general consensus to add on the ticket, 10th Anniversary by the logo and the date of July 15, 2017.  The ticket was silver in color and heavier stock, but unfortunately when we tried to write on the part with the winner’s name and address, it would not print with any pen we used.  We all agreed that the ticket should be printed in another color.
ANY OTHER ITEMS NOT PREVIOUSLY ADDRESSED
A question was asked about why rocks were put in by the race way instead of making it a sandy beach area.
Answer:  The area in question is a dam.
PLAN DATE FOR NEXT BOARD MEETING
The next Board of Directors meeting will be held on Saturday, November 12, 2016, at the Firehouse Community Room at 1:30 p.m.
MOTION TO ADJOURN
It was motioned by Joe Helmin and seconded by Bill Jansen, “to adjourn.”  Motion carried.
Meeting adjourned at 2:25 p.m.

Respectfully submitted
Sue Tutaj, Secretary

























Saturday, October 1, 2016

AGENDA FOR OCTOBER 8, 2016

HARRIS POND LAKE ASSOCIATION
    BOARD OF DIRECTORS MEETING AGENDA
    October 8, 2016
    1:30 PM, In the Firehouse Community Room    
    (All members and interested persons invited.)
Call to order
 
Welcome all members and guests. 
 
Review and approve printed and posted minutes from the September 10, 2016, Board meeting.    
 
Treasurer's Report: Report on latest financial and membership renewal activity through October 2016.   
 
President's Report: Discuss the three (3) informational items sent out by Jermitt Krage, discussing facts and information about Harris Pond. See how they can be used or put into our Lake Association archives.   
 
Vice President Report: Nothing at this time   
 
New Business:
1) Report on latest Face Book activity:  
2) Discuss and vote on items for our tenth year as a lake association: Key Chains, Bottle Openers,
     Fishing Lures, Balloons, Cozies    
3) Discuss and vote on our Christmas Party: Monday, December 19,2016
4) Discuss and vote on our 2017 renewal letter. 
 
Fund Raising Committee:   
 
Lake Planning Steering Committee:
 
Plan further activity on handling of Purple Loosestrife and Curly Leaf.  
 
Looking for people from (Harris Town Board, Sportsman’s Club, Local Business’s, Lake Association ) who are interested in the future of Harris Pond. This group with the help of Jermitt Krage, can come up with a vision and or proposal on how Harris Pond can be improved. We currently have one person from Harris Pond who is interested in being part of this group. 
 
Any other items not previously addressed
 
Plan date for next Board Meeting
 
Motion To Adjourn