Sunday, March 22, 2015

MARCH 14, 2015, MEETING

HARRIS POND LAKE ASSOCIATION
BOARD OF DIRECTORS MEETING
MARCH 14, 2015
DRAFT
Joe Helmin, Vice-President, welcomed all present and thanked the two newest members for attending.
Board of Directors present:
President – Kent Pfeifer (Absent)
Vice-President – Joe Helmin
Treasurer – Bill Sawicki
Secretary – Sue Tutaj
At-Large Board Member – Tim Frank (Absent)
At-Large Board Member – Toni Sawicki
Town of Harris Representative – Phyllis Ingram
Sportsmen’s Club Representative – Mike Mittelstedt
Quorum Set.
REVIEW AND APPROVE THE PRINTED AND POSTED MINUTES FROM FEBRUARY 14, 2015, Board MEETING.
It was motioned by Bill Sawicki and seconded by Toni Sawicki, “To approve the printed and posted minutes from the February 14, 2015, Board of Directors Meeting”.  Motion carried.
Treasurer’s report:  Report on latest financial and membership renewal activity through February, 2015.
Bill Sawicki, Treasurer, stated that as of February 28, 2015, we are 22 members strong. 
It was motioned by Phyllis Ingram and seconded by Sue Tutaj, “to approve the financial statement of February, 2015, as follows:
Starting Balance as of February 1, 2015, of $14,850.00; Income of $100.00 (renewed membership- 4); no expenses; leaving an ending balance as of February 28, 2015, of $14,950.00”. Motion carried.
PRESIDENT’S REPORT:  Discuss and vote on usage for some of our fund-raising resources for community activities.
Joe Helmin, Vice-President, stated that Kent Pfeifer, President, was unable to attend today’s meeting.  Joe stated that the raffle tickets sell for $20.00 each and only 300 total will be sold.  Joe also stated that we are having a flower and bake sale to be held on Saturday, May 9, 2015, from 8 am until 2 pm.  Crafters may also sell at this sale with prior approval and a percentage of their sales go towards HPLA.  It was suggested that we use this fund-raiser to use towards the 4th of July fireworks grand finale.  It was then motioned by Bill Sawicki and seconded by Toni Sawicki, “to approve all profits from the May 9, 2015, flower and bake sale to go towards the 4th of July fireworks grand finale.” There were five (5) approve votes and one (1) abstain.  Motion carried.
It was the general consensus of those present, to hold our Bake Sale at the Tuesday, April 7, 2015, Elections.  Toni stated that she will need people to bake and/or help at the bake sale.  It will be held from 7 am until ???  Set-up will be at 6 am. In the Town Hall.
VICE-PRESIDENT REPORT:  Discuss the latest on information board at the boat landing.  Discuss and vote on purchase of Harris Pond Lake Association sticker decals.
Joe stated that the information board should be set to go once the weather co-operates.  Hopefully we will be able to install between April and May.
Joe stated that we have raffle tickets for sale. There are only 300 total and sell for $20.00 each.  The raffle is held during our Annual Membership Meeting on Saturday, July 18, 2015. 
Joe stated that we are able to get stickers that have the HPLA emblem on them, although the smallest denomination available for us is 500.  It was motioned by Bill Sawicki, “Should we order 500 stickers?”  For lack of a second, the motion dies.
NEW BUSINESS:  Phyllis Ingram will report on latest information between Greg Miller family and Harrisville Town Board.
Phyllis Ingram, Town of Harris Representative, stated that the latest update is that it is in limbo.  There has been no communication from the DNR regarding a joint meeting with the Town Board, the Miller family and the DNR; which Engineer Joe Behlen was going to organize after meeting with the Harris Town Board, February 16, 2015. The only certainty is that an inspection of the Harris Hydro leaking dam is considered an imminent situation and the Miller’s have applied for a permit to draw-down the impoundment; which could happen in late spring.
LAKE PLANNING STEERING COMMITTEE:  Discuss the Chris Hamerla move and the new Green Lake and Marquette County AIS Coordinator.  Discuss and plan where we will hold our April Board Meeting.
Joe stated that Chris Hamerla has moved and is no longer our AIS Coordinator. 
Joe stated that the next meeting will be held on Saturday, April 11, 2015, at 1:30 pm.  Our meeting place will be at the Town Hall if the Community Room is unavailable that day. 
ANY OTHER ITEMS NOT PREVIOUSLY ADDRESSED.
Phyllis Ingram stated that the Annual Town Meeting of Electors will be held on Tuesday, April 21, 2015, at 7 pm in the Community Room. 
PLAN DATE FOR NEXT BOARD MEETING.
Our next meeting will be held on Saturday, April 11, 2015, at the Town Hall.
Motion To Adjourn
It was motioned by Bill Sawicki and seconded by Toni Sawicki, “to adjourn”.  Motion carried.
Meeting adjourned at 2:25 pm
Respectfully submitted by Sue Tutaj, Secretary






Tuesday, March 10, 2015

AGENDA FOR MARCH 14, 2015


HARRIS POND LAKE ASSOCIATION
BOARD OF DIRECTORS MEETING AGENDA
 MARCH 14, 2015
 1:30 PM, In the Firehouse Community Room
  (All members and interested persons invited.)

Call to order

Welcome all members and guests.

Review and approve printed and posted minutes from February 14, 2015 Board Meeting.
 

Treasurers report: Report on latest financial and membership renewal activity through February , 2015.   


Presidents Report: Discuss and vote on usage for some of our fund raising resources for community activities. 

Vice President Report: Discuss the latest on Information Board @ Boat Landing. Discuss and vote on purchase of Harris Pond Lake Association Sticker Decals. 

New Business:   Phyllis Ingram will report on latest information between Greg Miller family and Harrisville Town Board.   

Fund Raising Committee: Discuss and plan for our spring flower sale event.

Lake Planning Steering Committee: Discuss the Chris Hamerla move and the new Green Lake and Marquette County AIS Coordinator. Discuss and plan where we will hold our April Board Meeting.   

Any other items not previously addressed

Plan date for next Board Meeting
 
Motion to adjourn

Friday, February 27, 2015

FEBRUARY 14, 2015, BOARD OF DIRECTORS MEETING

HARRIS POND LAKE ASSOCIATION
BOARD OF DIRECTORS MEETING
FEBRUARY 14, 2015, MINUTES
DRAFT
Kent Pfeifer, President, called the meeting to order at 1:30 p.m. in the Fire House Community Room.  He welcomed all present and commented on the nice turnout.
Board of Directors present:
President – Kent Pfeifer
Vice-President – Joe Helmin
Treasurer – Bill Sawicki
Secretary – Sue Tutaj
At-Large Board Member – Tim Frank (Absent)
At-Large Board Member – Toni Sawicki
Town of Harris Representative – Phyllis Ingram (Absent)
Sportsmen’s Club Representative – Mike Mittelstedt (Absent)
Quorum Set.

REVIEW AND APPROVE PRINTED AND POSTED MINUTES FROM NOVEMBER 8, 20124, BOARD MEETING
It was motioned by Joe Helmin and seconded by Toni Sawicki, “to approve the printed and posted minutes from the November 8, 2014, board meeting.”  Motion carried.

TREASURER’S REPORT:  REPORT ON LATEST FINANCIAL STATEMENTS AND MEMBERSHIP RENEWAL ACTIVITY THROUGH JANUARY, 2015.
Bill Sawicki, Treasurer, stated that as of February 12, 2015, sixteen (16) members have renewed their memberships. 
It was motioned by Sue Tutaj and seconded by Joe Helmin, “to approve the financial statements for the months of December, 2014, and January, 2015, as follows:;
Starting Balance as of December 1, 2014, of $14,575.00; with expenses of $25.00 (Ck#2283 – Dept. of gaming); with an ending balance as of December 31, 2014, of $14,550.00
Starting Balance as of January 1, 2015, of $14,550.00; with income of $300.00 (12 renewed memberships); no expenses; leaving an ending balance as of January 31, 2015, of $14,850.00.”
Motion carried.

PRESIDENT’S REPORT:  DISCUSS AND POSSIBLE VOTE ON USAGE FOR SOME OF OUR FUND-RAISING RESOURCES.  LAKE ASSOCIATION FUND-RAISING EVENTS SUCH AS BAKE SALES, RAFFLE TICKETS, SPRING FLOWER SALE, RAISE MONEY FOR OUR TREASURY.  SOME OF OUR MEMBERSHIP FEELS WE COULD USE A PORTION OF THAT MONEY FOR COMMUNITY ACTIVITIES TO BETTER SERVE THE COMMUNITY, AND BOLSTER MORE COMMUNITY SUPPORT FOR OUR EFFORTS.
Kent stated that no major projects are the in works as of right now. 
Kent stated that there was some consideration given to donating money for the finale at the annual 4th of July fireworks put on by the Sportsmen’s Club.  Kent stated that no money for the fireworks would be from our bank account; or any bake sale.  We would hold a fund-raiser specifically for fireworks.  It was suggested that we give a percentage from our Spring Flower Sale (but not money raised from the bake sale that also is part of the flower sale).  Kent stated that we would need to know the cost of fireworks finale to see if this is feasible.  He also commented that this would need to be on a year to year basis.  It was then decided to table this item until our next meeting in March, 2015.

VICE-P RESIDENT REPORT:  DISCUSS THE LATEST ON INFORMATION BOARD AT THE BOAT LANDING.
Joe Helmin, Vice-President, stated that the information board should be set to be put in sometime between April and May, 2015, depending on weather and volunteers.  The lumber has been paid for, just the laser cut information that will be done later is to be paid.
Joe stated that we will hold our Flower/Bake sale on Saturday, May 9, 2015, from 8 am to 2 pm with our board of directors meeting to follow afterwards.  It was also the consensus that crafters would be able to sell their items with a percentage of their sales to go towards HPLA and that they (crafters) give at least one week notice before the event  that they intend to sell.
Toni Sawicki, Bake Sale Chairperson, stated that for small primary elections, we would not be selling baked goods during those elections. 
Joe stated that he just received our raffle tickets.  The tickets sell for $20.00 each with only 300 tickets total to be sold.  On the front side of the ticket it states that the picnic begins at 12:00 pm and that the drawing will be held at 1:30 p.m.  The picnic and raffle will be held on Saturday, July 18, 2015, at the Harrisville Town Hall Park.  This is also the date for our Annual Membership Meeting.
Joe stated that the following ideas could be used for some future fund-raising activities.  These include:  a kid’s fishing tournament; car wash; silent auction; pie-in-the-face; spaghetti dinner night; “hooked on Harris” 5K fun run; candle sale; Thal Acres bowling tournament. 
Toni stated that we will need to buy some more cups; spoons; plates; napkins in the near future.  It was the consensus that for replenishing inventories; we do not need a motion. 
Kent stated that our Christmas Party in December was also attended by the Town Board and the Election Board.  It was a great way to connect with the Town Board and Election Board in a casual setting.
Joe stated that we will need to order more HPLA stickers.  The source that supplies them has changed them slightly and a code could be printed on the stickers which when scanned by a smartphone would automatically send the user to the Harris Pond Lake Association web site. It was then motioned by Bill Sawicki and seconded by Sue Tutaj, “to order 50 stickers preferably; or 100 if need be, to be printed with the code.”  Motion carried.

ANY QUESTIONS OR COMMENTS
It was announced that Joe Behlen is going to be at the Monday, February 16, 2015, Town Board Meeting, set for 7 p.m.  He will be there to discuss the Greg Miller estate and the possible draw-down that the estate wants to happen.
A question was asked if we ever donated to Chris Hamerla.
Kent answered that we gave $200.00 to Chris Hamerla of Golden Sands and that he had sent back a thank you note. 
Kent stated that our April 11, 2015, meeting cannot be held at our regular meeting place.  It was suggested that we keep the April 11th date and change the place of our meeting to the Schoolhouse Bar or contact Steve Lentz to see if we could use the community room at the Sportsmen’s Club.

PLAN DATE FOR NEXT BOARD MEETING
Our next meeting will be held on Saturday, March 14, 2015, at 1:30 p.m. in the Fire House Community Room.

ADJOURN
It was motioned by Joe Helmin, and seconded by Bill Sawicki, “to adjourn.”  Motion carried.
Meeting adjourned at 2:10 p.m.
Respectfully submitted,
Sue Tutaj, Secretary







I




Tuesday, February 3, 2015

FEBRUARY 14, 2014, MEETING


HARRIS POND LAKE ASSOCIATION
  BOARD OF DIRECTORS AGENDA
   FEBRUARY 14, 2015
              1:30 PM, In the Firehouse Community Room
            (All members and interested persons invited.)

Call to order

Welcome all members and guests.

Review and approve printed and posted minutes from November 8, 2014, Board Meeting.

Treasurers report: Report on latest financial and membership renewal activity through January , 2015.

Presidents Report: Discuss and possible vote on usage for some of our fund raising resources. Lake Association fund raising events such as Bake Sales, Raffle Tickets, Spring Flower Sale, raise money for our treasury. Some of our membership feels we could use a portion of that money for community activities to better serve the community, and bolster more community support for our efforts.

Vice President Report: Discus the latest on Information Board @ Boat Landing

New Business

Fund Raising Committee: Discuss and start planning our spring flower sale event

Lake Planning Steering Committee:

Any other items not previously addressed

Plan date for next Board Meeting

Motion to adjourn

Tuesday, January 13, 2015

December Financial Statement

The December, 2014, financial statement is as follows:

Starting Balance as of December 1, 2014............$14,575.00

Expenses of.......................................................... $     25.00
    (Ck. #2283 Dept. of  Adm. Gaming)

Ending Balance as of December 31, 2014...........$14,550.00

Submitted by Bill Sawicki, Treasurer

Tuesday, January 6, 2015

HAPPY NEW YEAR!!

JUST A REMINDER THAT THERE IS NO MEETING TO BE HELD IN JANUARY, 2015.

PLEASE PLAN TO ATTEND OUR NEXT MEETING TO BE HELD ON FEBRUARY 14, 2015, AT 1:30 PM IN THE COMMUNITY ROOM. 


Thursday, December 11, 2014

FINANCIAL STATEMENT FOR NOVEMBER 2014

The following is the financial statement of Harris Pond Lake Association for the month of November, 2014.

Starting Balance as of November 1, 2014, of...$14,496.50
Income of ..........................................................      418.50
   (includes bake sale; sales of shirt, cap & logo)

Expenses of.......................................................        340.00
    Ck. #2260 - raffle winner ticket
     Ck. #2277 - Marquette County Lakes Association
     Ck. #2280 - Dept. Financial Ins.
     Ck. #2281 - Golden Sands
     Ck. #2282 - Town of Harris (donation)


Ending Balance as of November 30, 2014, of...$14,575.00

Submitted by
Bill Sawicki, Treasurer

Monday, November 10, 2014

MINUTES FROM NOVEMBER 8, 2014

HARRIS POND LAKE ASSOCIATION
BOARD OF DIRECTORS MEETING
NOVEMBER 8, 2014, MINUTES
DRAFT

Kent Pfeifer, President, called the meeting to order at 8:00 am. in the Fire House
Community Room. He welcomed and thanked our guests for attending.

Board of Directors present:

President – Kent Pfeifer
Vice-President – Joe Helmin
Treasurer – Bill Sawicki
Secretary – Sue Tutaj (Absent)
At-Large Board Member – Tim Frank (Absent)
At-Large Board Member – Toni Sawicki
Town of Harris Representative – Phyllis Ingram
Sportsmen’s Club Representative – Mike Mittelstedt (Absent)

REVIEW AND APPROVE PRINTED AND POSTED MINUTES FROM

OCTOBER 11, 2014, BOARD MEETING.
It was motioned by Phyllis Ingram and seconded by Toni Sawicki, “to approve the
printed and posted minutes from the October 11, 2014, Board Meeting.” Motion carried.

TREASURER’S REPORT: REPORT ON LATEST FINANCIAL AND

MEMBERSHIP RENEWAL ACTIVITY THROUGH OCTOBER 2014
Bill Sawicki treasurer reported we have 31paid members for the 2014 calendar year.
The Treasurer’s report for October 2014 is as follows:
Starting Balance as of October 1, 2014, was $14,591.88; We had expenses of $95.38 for
( Supplies for Ink and Paper, $47.38 and US Post Office Box, $48.00 )
Ending Balance as of October 31, 2014, is $14,496.50
It was motioned by Joe Helmin and seconded by Phyllis Ingram, “to approve the
September 2014, treasurers report.” Motion carried.

PRESIDENT’S REPORT: TALK ABOUT THE UP COMING LAKE

ASSOCIATION EVENTS
Kent Pfeifer reported he completed the letter of support for Chris Hamerla with the help
of Phyllis Ingram. The letter was sent to the board for review and no other changes were
recommended.
Kent asked for a monitory amount to accompany the letter that was consistent with the
$200 to $250, that other lake associations in the area were contributing with their letter
of support. It was motioned by Bill Sawicki to contribute $200.00 with the letter and
seconded by Phyllis Ingram. Motion carried. Bill Sawicki then gave Kent a check that
will be sent to Golden Sands with the letter of support by the December 1, 2014 due
date. Golden Sands is writing the grant application to keep the Aquatic Invasive Species
Coordinator on board.

VICE-PRESIDENT REPORT

Joe Helmin reported he is still working with member volunteers on a date to construct the
boat landing sign. We may now be fighting the weather, but the plan is still to complete
the project this year.
Joe Helmin reported he is getting the 2015 membership form up dated and the
accompanying letter should be written. The board is hoping Sue Tutaj will do the great
job she did last year with that letter.
Joe Helmin reported there are no new fund raiser activities being worked on by his
committee. We will continue with the raffle tickets, spring flower sale, and bake sales,
as our fund raising activities. They are looking at ways that more members could get
involved in raffle ticket sales however.

NEW BUSINESS

Joe Helmin asked what date our annual meeting will take place next year and the thought
was to have it on the third Saturday in July rather then the Saturday following the
4th. Reason is the conflict with the Marquette County Fair and some members having
obligations for both.
Our By- Laws state the annual meeting must be held during the week of the 4th which
means next year the 4th being on a Saturday, our annual meeting should be held on that
 date. The board will be looking at how we can work with that July 4th date problem
and our annual meeting.

It was determined we should again have our Christmas dinner on Monday December
15 @ 6:30 cocktails and 7:00 dinner. Any interested people should call Phyllis Ingram
before December 1, 2014.

Phyllis Ingram reported on going correspondence between the DNR, Town Of Harris,
and Greg Miller Jr. regarding Harris Hydro Inc. business.

FUND-RAISING COMMITTEE

Toni Sawicki reported the November 4, 2014 election Bake Sale was a great success
with $390.50 bake sale money and $28.00 in merchandise sales put in our treasury. Toni
thanked all the people who baked and were there all election day to support the sale.
Toni Sawicki asked if we had the date of our Flower Sale this year. The date was
determined to be May 9, 2015 because we always have it around Mothers Day.

ANY OTHER ITEMS NOT PREVIOUSLY ADDDRESSED

 Phyllis Ingram asked if we paid the town for the use of the community room and other
facilities during the year. We normally give the town $50.00 for that usage.
It was motioned by Joe Helmin and seconded by Toni Sawicki to pay the Town of Harris
$50.00 for that usage. “ Motion Carried”

PLAN DATE FOR NEXT BOARD MEETING

The board decided not to have a board meeting in December or January so our next board
meeting will be held on February 14, 2015 @ 1:30 PM.

MOTION TO ADJOURN

It was motioned by Joe Helmin, and seconded by Bill Sawicki, “to adjourn.” Motion
carried.

Meeting adjourned at 9:00 am

Respectfully submitted,

Chris Pfeifer, Acting Secretary